Planning a conference can be a really exciting project, but depending on the size of your upcoming conference it can feel like there’s a lot to do. If you’re unsure where to start, you’re in the right place. Our event experts have plenty of experience planning large-scale events such as conferences, expos and corporate functions.
Conferences are a great way to connect with a wide audience and provide your guests and speakers with a platform to share ideas and network. London has a variety of specialist conference venues as well as flexible spaces that offer conference facilities alongside a number of other event types.
City of London
The Grubstreet Author is a collection of luxurious new event spaces created and operated by the team behind London¹s leading event venue The Brewery. The venue is situated on what was once the notorious Grubstreet, an area renowned for bohemian writers and industrial print houses.This colourful history has provided the inspiration for the venue, offering a setting that is full of character, rich in history whilst still catering to the needs of a modern event. The assortment of spaces allows Grubstreet to host a range of events for 20 to over 100 attendees in an environment that sparks imagination and excitement. Dining at The Grubstreet Author is an experience all to itself with inspired cooking that thrills with robust flavours and intriguing ingredients. The passion for food is in harmony with the wine, seeing distinctive bottles paired alongside individual dishes. As the choice for corporate events, conferences, product launches, meetings, birthday parties, weddings or private dining there is no alternative to The Grubstreet Author that can offer such exacting levels of quality and service in a truly jaw dropping surrounding.
Hawker House is our huge indoor food and drink warehouse in Canada Water. It can fit up to 2,000 people indoors, with an additional 1,000 capacity space in the summer months when we open our huge outside area, aka the Land of Bamboo - our own tropical tiki paradise. Hawker House is the perfect versatile event space for conferences, exhibitions, awards ceremonies, product launches, parties and LOADS more. The venue is split across two rooms, meaning you can hire one side of Hawker House for smaller groups of 200 up to much larger whole-venue takeovers. Hawker House is the perfect alternative space for large scale conferences. With 1500 square metres of transformable space and a capacity of up to 550 theatre style with an additional further 4 breakout rooms, our brilliant Canada Water warehouse provides a unique urban backdrop, with an unbeatable operations team delivering slick service and catering for all your needs. We believe in work hard, play hard and can offer fantastic after parties to round off your conference, complete with DJs and delicious cocktails. Expect world beating street food and service in a memorable venue. The incredible warehouse space has nine brilliant bars, ten world beating street food traders and loads of extra room for you to play around with, including optional pool and beer pong tables. Hawker House is a short walk away from Canada Water Overground and Underground Station, and is only a short distance from London Bridge, Borough and Canary Wharf. **Venue does not allow consumer ticketed events**
The Coach House stands proudly next to the Dog & Fox hotel; an iconic pub & bedrooms in the heart of Wimbledon Village established in the 1800’s, featuring the widest and most versatile choices of private hire areas within Wimbledon; making it the perfect place to begin your happily ever after. Whether it is a small intimate wedding or a grand affair, the Coach House is a neutral space ready to be made your own from ceremony to reception; whether you deck the room with flowers or leave as is for a classic celebration. An all-year-round venue, the Coach House provides a beautiful setting in both winter and summer with British seasonal menus, an extensive wine list and little extras to create a bespoke package for your special day. With an onsite dedicated events planner at your disposal it couldn’t be easier. The Coach House holds a ceremony license for up to 120 guests and is also available for receptions only for up to 140 guests seated or 300 standing. With the addition of 28 exquisite, individually designed boutique bedrooms above the venue, including a beautiful bridal suite with terrace, the Dog & Fox is the perfect spot from start to finish. Each room stylishly hints at the surrounding heritage of Wimbledon, with bespoke furniture and décor, complimented by our individual pub history. Ideally positioned just a 10-minute walk to Wimbledon train station and around the corner from the beautiful Wimbledon common, the Dog & Fox is the perfect place to hold your wedding. For more information, please do not hesitate to get in touch today! Brand new venue nestled in the heart of South West London | Ideal for both intimate and large-scale celebrations | Extensive package options with the choice to create a bespoke package just for you! | Onsite dedicated events planner to help create your special day | 28 boutique bedrooms available for you and your guests | Neutral, blank canvas space for you to realise your wedding dreams | Beautiful bridal suite for the newlywed couple! | Situated close to fantastic transport links
Harrow School is a unique venue in North West London. Our famous Speech Room was built in 1871 and can now be hired exclusively for your events. The historical style of the Speech Room replicates the Globe Theatres curvature, housing tiered seating. This provides a dramatic backdrop for guests to enjoy corporate conferences/dinners, award ceremonies, private dinners, fashion shows or even a pop-up cinema. The Speech Room also holds a Civil Wedding license. This is perfect for a traditional wedding in London and Asian Weddings, accommodating 500 guests for the ceremony or a 120 guest, seated wedding breakfast. Related Venue: The Alex Fitch Room
Oui 2 Rooms is a multi-award winning blank canvas showroom event space venue, available for dry hire and situated in the heart of Central London W1 - 3 minutes from Oxford Circus Underground Station. The Venue is ideal for Press Shows, Product Launches, Photography Shoots, Sample Sales & Business Seminars/Meetings. Oui 2 Rooms has ground floor access, ideal for loading and unloading.
Venue Video Profile Banking Hall is a venue that has been designed to impress. Surrounded by towering marble columns and stunning Art Deco décor, you can host your event with a touch of glamour in an excellent location. Banking Hall straddles Cornhill and Lombard Street, overlooking the Bank of England. The space is flexible and can be adapted to accommodate your needs – whether for a dinner, standing reception, wedding banquet, conference or exhibition for up to 800 guests.
Awarded the London Building of the Year by the Royal Institute of British Architects, the £25 million Saw Swee Hock Centre offers a set of versatile, modern, blank canvas Central London spaces available for your Conference, Lecture, Film Screening, Reception, Party or Night-Club Event. Just a few minutes walk from Holborn, with capacities ranging from 10 to 1000 guests the Centre's fully accessible, temperature-regulated spaces are perfect for your corporate and private events, 7 days a week.
What was once a long abandoned building is now a luxury innovation & creativity hub in the heart of London’s technology cluster. The Trampery Old Street, has meeting spaces for every occasion, from meetings for four to functions for 200. Our expertise in design has created this sumptuous new space with high performance event facilities, and our expertise in the sociology of innovation enables it to bring people together in ways that positively reinforce the development of new ideas. Additional Space: Library (Last 3 Images) Capacity: 20 boardroom / 35 theatre / 40 standing AV: 50” plasma screen / Sound system Prices: £600 plus VAT - half day / £850 plus VAT - full day The Library is ideal for workshops, larger board meetings and presentations. With plenty of natural daylight and an eclectic mix of vintage furniture the room lends itself to innovation workshops during the day, and investor networking events in the evening.
If you are looking to impress, Morton Society certainly fits the bill. With stunning original decor and impeccable service we have everything on hand to make yours an unforgettable night. The Booze Lab brings you in off the street, from where you are invited down the stairs to discover the dazzling venue below. Friends or family, guests or delegates, clients or suppliers, you can count on us to send them home well-fed, watered and happy.
ARCH 29 offers contemporary and innovative space for events. With 2,840 sq. feet spread across the ground and mezzanine floor, the arch is perfect for a wide range of functions such as product launch,talks, screenings, corporate events and more. The venue is available for Dry Hire and provided without any extra features – This is a great option for organisers who want a fabulous location while controlling every aspect of their event from business to catering. The Venue is centrally located with great transport links from Southwark station, Waterloo station, London bridge, Blackfriars and Elephant and Castle. Total capacity for the venue cannot exceed 150. Total capacity standing: 75 (ground floor) / 75 (mezzanine) Total capacity seated: Theatre 50 / Cabaret 40 (mezzanine) Theatre 50 / Cabaret 40 (ground floor) Late events: Evening events must conclude by 11pm Monday -Saturday and by 10pm on Sundays due to residential properties in the vicinity
Henley on Thames
Set on the banks of the River Thames, the River & Rowing Museum's idyllic location is the perfect backdrop for your event. Our contemporary Museum, was David Chipperfield's first major building within the UK, designed to mirror boat houses of old. With clean lines and wall to ceiling glass, our event spaces are filled with natural light, framing life on the river and the lush Thames valley landscape. Choose this venue, to escape the hustle and bustle of city life, while being just 45 minutes from London.
Situated in the heart of Mayfair, is a state-of- the-art venue showcasing emerging and established talent within the fast-growing contemporary art world. A gallery by day and private events space by night, the venue boasts the perfect setting to impress clients wishing to host events ranging anything from private dinners to evening networking / drinks receptions, immersive events, brand activations, press days and many more. The venue itself is 6,000 Sq./Ft split over two floors, both of which can operate independently. Exclusive hire of the venue allows for up to 420 guests, with a wide range of facilities on site, including a six-metre custom made LED screen, a sixteen thousand watts / 32 speaker audio system, accompanied by showcase track lighting and multiple rigging points throughout the entire venue. There are also two fully equipped onsite kitchens, both with rear loading bay access. With industrial features as well as a versatile layout, is a brilliant backdrop for events of all natures.
Astroturfed throughout and sporting a modern geometric graphic design - the Vauxhall Food and Beer Garden is the perfect setting for some afternoon lunch or post work drinks. Having recently been extended the garden now boasts double the original floor space allowing for a more spread out and relaxing atmosphere for attendees. A wide selection of international street food stalls includes French, Mexican, Greek, Chinese, burgers and more alongside 2 brand new & extended bars serving everything from your favourite draft beer, refreshing cocktails and wine. The garden boasts its own app which allows customers to order and receive food and drink from the comfort of their own table. Entertainment comes in the form of the Vauxhall Sports Garden and Vauxhall Comedy Club. 3 huge LED screens have been erected up and down the garden showing all major live sport including Premier League & European Football, World Championship Boxing & UFC. The Vauxhall Comedy Club provides world class comedy tucked inside the intimate surroundings of the Vauxhall train arches. Previous guests include Jack Whitehall, Kae Kurd and more. For those wanting their own space private booking is available for all occasions. Birthday’s, work socials, large scale corporate events - the venue caters for all occasions and party sizes.
Tap & Bottle is an idyllic two story wine bar sitting in a beautiful grade II listed building, above the bustling Flat Iron Square. For parties up to 90 guests you can private hire the whole space inclusive of smoking terrace with plenty of seating or for max 30 guests the top floor private room is perfect. For larger events we can host up to 150 guests with the extension of our Flat Iron Square mezzanine (please enquire for image of mezzanine).
The venue offers a huge variety of event spaces and facilities including bars, lounges, a restaurant, screening room and gallery, alongside state-of-the-art TV production facilities. Whether it’s a small video conference, a large product launch or a private dinner we’ll bring the same energy and passion and attention to details. Meeting and conference rooms start from 8 people capacity right up to sit down dinners for up to 120 and drinks receptions for up to 300 people.
Highbury and Islington
COVID-19 update: In light of recent government recommendations, it's with huge sadness however that we'll be temporarily closing our London venues (Soho, Holborn and Islington) with immediate effect. We feel this is the best decision for all our colleagues, their families, and every one of you - our fantastic customers that we're lucky enough to welcome through our doors and into our private karaoke rooms. If you have an existing booking, our team will be in touch. If you want to ask us anything in the meantime, please don't hesitate to get in contact via We'll be monitoring developments closely to keep you informed of any changes, but for now we hope you and your loved ones stay safe and healthy during this troubling time. We're lucky enough to be able to offer home entertainment alongside our bars. So if you're stuck in the house and looking for something to do, then maybe try turn cabin fever to disco fever. For a month's free subscription to our online karaoke service, head to our online karaoke player at https://www.luckyvoicekaraoke.com/ and enter code LUCKY20 And if you want to get some serious practice in for when our private karaoke rooms are back open, then check out all our home karaoke kits here https://shop.luckyvoice.com/. You can get a further £5 off using discount code SINGSAFE ----------------- Lucky Voice is not just another karaoke bar, it's a place to cut loose, be yourself, and sing from the heart - let yourself embrace the true meaning of karaoke! With 9,000+ songs waiting for you in our private karaoke rooms, it’s time for you to take the stage and show us what you’re made of! There's even a 'Thirsty' button meaning no queuing at the bar, all food and drinks will be delivered straight to the room. You can also add on one of our many food and drink packages to add that extra spark to your night. also has a large bar area separate from our private karaoke rooms which can be used for your event.
Whether you’re an experienced conference producer or a bit of a novice, it’s a good idea to start with our planning checklist to make sure you’ve got the foundations of your event in place before the invitations get sent out.
Step 1: Set a purpose
So why are you planning a conference? Maybe it’s an established annual event, or it’s filling a new niche in the calendar. Either way, it’s good to have an overarching purpose for your conference that you can remind yourself of when decision making gets tough. It could be to present exciting scientific findings, or create a space whether vendors and suppliers can network. It’s especially useful to have this purpose in mind when choosing a keynote speaker, which is often the highlight of the conference for delegates. Is there another conference that fulfils a similar purpose to yours, and how can you make your conference unique, memorable and useful?
Step 2: Plan a budget
Planning a budget can seem daunting but it’s vital to know what spending money you’ll have available to you before you start making big decisions. It’s generally possible (and virtually unavoidable) to change the budget once you’ve started, but it’s important to know a ballpark figure. This will help you make decisions from the get go and keep delegate expectations in the right place. Nobody wants to recreate the Fyre Festival..!
Step 3: Pick an estimate date and location
Peak time for conferences tends to be between the end of August and mid-November. It avoids the summer - when everyone is on holiday - and the festive period - when everyone is drunk/hungover. You could consider planning your conference between January and May though, and making the most of quieter calendars and potentially off-peak venue prices. Conference planning often starts about 10-12 months before the event, so bear in mind how much lead time you’ll need.
Step 4: Choose a venue
So you’ve decided on the purpose, budget and location of your conference - now you need to pick a venue. When you were settling the financial plans you should have outlined an estimate cost for your venue hire, as well as the number of delegates you’d be expecting to come. Once you’ve started looking for your conference space you’ll need all of this information to hand to make sure the venues will be suitable for your needs. It’s also a good idea to have a think of any technical requirements you might need, and whether you’d rather the venue provided them or if you’re happy to bring them in yourself.
Elaborate bells and whistles are all well and good, but unless you cover the basics your conference is likely to go down like a lead balloon.
Check out our tried and tested conference essentials that are guaranteed to leave your delegates happy.
High speed wi-fi
This is especially important if your conference is in the tech industry; expectations will be high! Unless you’ve got firm assurances from your venue that their wi-fi can handle a lot of intense traffic, it might be worth bringing in extra resources to make sure all your delegates can access and use the wi-fi reliably. This can be an unexpected expense, but it’s well worth it. Having access to wi-fi should also encourage your delegates to be active on their social media accounts while at the conference without having to rely on their own data.
Free hot drinks
It’s not always feasible to make the budget stretch to feeding all your delegates for free - unless you’re organising a smaller event, or your ticket prices will incorporate the cost of the meals - but it always goes down well if you can provide free hot drinks. Depending on your event this could be as simple as hiring a number of large urns, or it could mean bringing in baristas. Why not use the opportunity for a marketing boost by adding your hashtag or social accounts to the coffee cups for additional exposure. Don’t forget to provide free water, too.
Even if you’re not providing food for free, it’s a good idea for your delegates to at least be able to access it within the venue. If your guests have to leave for their lunch, it’s much more likely that they won’t bother coming back. Consider inviting local food vendors to set up inside, and as they’ve got a “captive market” they may be able to cut you a good deal for a reduced menu. Whatever you do regarding food, remember to include options for vegans and vegetarians as well as those with gluten or dairy intolerances.
It’s good practice to try and make your event as sustainable as possible. Have a think about your disposable cups and plates; bamboo cutlery makes a great alternative to plastic and is generally considered to be a good biodegradable option. Just remember that even if you have recyclable materials, your delegates will still need somewhere to recycle them. Why not provide facilities for your guests to separate their food and recycling waste to maximise the benefit.
If you’re looking to stand out from the crowd, it’s not always enough to throw a couple of trendy pot plants around and hope for the best. Your venue can often do the talking for you; the space your conference is in tells your delegates what to expect from the day and can set the tone of the event.
When people think of conferences they tend to jump to needing a big empty space - like the ExCel London - and while they’re great venues for large scale corporate conferences, they’re not necessarily right for everyone.
Take a look at our checklist for finding an unusual conference venue:
Large or small?
You should have a good idea of the number of delegates, speakers and trade stands you’re hoping will be attending. For standing receptions, it’s easy to remember - you need 1 square metre of space per attendee. But don’t forget that on top of that, you’ll need to factor in the stage and seating, break out areas, food and drink stalls, storage space and bathrooms. It’s always better to have a little too much space than not quite enough.
Maximising your accessibility is vital. Lots of venues in London are sadly limited, especially when it comes to wheelchair access, because of their age or location. You should be looking to attract a diverse crowd and make your event as accessible as possible, so bear this in mind when you’re looking for a space. Venues that cater to conferences tend to be on the larger side and are more likely to provide access, so they’re a great place to start. But also have a think about adding hearing loops, large-print schedules and maps, and facilities for guide and assistance dogs to make sure you’re doing your bit too.
The location of your conference will depend on the industry you’re targeting. Theatre, fashion and photography tends to be based around W1 - so think Soho, Mayfair, Fitzrovia and Marylebone. The City of London is historically the hub of the financial district, but lots of businesses operate out of Canary Wharf so they’re both good locations to consider with different attributes to recommend them. When it comes to conference venues within a particular district, try and find somewhere close to transport links to make the journey for your delegates as easy as possible. Bonus points if your closest station has disability access.
You’ll find a variety of conference spaces all over London, it just depends on what you’re looking for. At Canvas, we have a wide range of conference venues and conference centres to suit all specifications. From small conference venues in London to larger ones, our selection of venues include the different facilities and features you’ll need to host successful conference events. If you have specific requests or necessary features for the venue of your choice, make the most of our search filters. With these, you can narrow down your search to see the venues that match your specifications.
If you’re planning a conference event, you’ll undoubtedly want a venue that will impress those attending. From its location to its facilities, the venue you choose is important. Whilst we have a few to choose from around here, we pride ourselves on having the most popular conference venues in London all in one place on Canvas. Whether you’re looking for a tech venue, a contemporary event space or just an affordable presentation lecture theatre, browse through our selection of popular conference spaces and find something to suit your needs.
When it comes to hiring a conference venue in London, there are so many options to choose from. If you’re looking for a Central London location for a conference, you have to consider that prices will be higher. If you branch out to Zone 2, you are likely to get cheaper rates for your event space of choice. Wherever you choose to hold a conference, it should be in an easy-accessible location with good transport links. You may also want to consider venues with accommodation nearby if people are travelling into London for the conference.
The cost of hiring a conference venue in London varies due to different factors. It very much depends on size, location and also any extras you’d require from the venue hire. At Canvas, we pride ourselves on the wide range of affordable conference spaces we have. You’re guaranteed to find something within your budget, and that meets all your other requirements too.
There are lots of reasons to opt for a venue in Central London, especially if people are travelling far for your conference or event. It is a location that’s filled with great event spaces of all types and all sizes, including a variety of conference or corporate venues. You can find your ideal conference space in Central London by searching through our wide range of venues for this event type. Whether you’re after small conference spaces, a large, more modern space, or a venue with breakout rooms available, we don’t doubt you’ll find something that’s the perfect fit for your event plans.