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Event Spaces in London

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Here at Canvas, we are proud to offer an unrivalled selection of fantastic event spaces in the country’s capital. With something suited to every eventuality found within our portfolio, venues range from quirky intimate meeting spaces to mass-scale arenas, from professional corporate offices to themed experiences, and from some of the city’s best known and celebrated venues to as yet undiscovered gems.

Confident that we can cater to your every whim, we have venues to suit any budget or capacity and a great mix of both up-and-running, fuss free options and blank canvases that allow a hands on, DIY approach with regards to the style, décor and overall feel you want to create for your event. So regardless of the occasion, be it for business or pleasure, take a look through our event spaces and know you are getting the best of the best.

8 Top Tips to Having a Successful Event

No matter what event you are running, planning it is a major task. Even if you’ve organised events before, a new one always comes with its own unique challenges. It’s difficult to know what exactly it is that makes an event a successful one. Here are our top 8 tips for you to follow that we think are truly important when event planning.


Set Your Objectives


Knowing what you want to get out of an event is a key thing to know before you start planning. How will you be able to tell if the event is successful? What is it that this event is supposed to achieve? While it may seem like a silly exercise, it’s important to really sit down and think about it. Having your objectives at the top of your planning document can help you to focus your planning around these. When you need to make an important decision, think whether it is going to help you reach your objectives, and how. You might find yourself saving money on things that weren’t necessary.


Choose A Good Team


An event can’t be planned single-handedly, it takes a team. Choosing your team early and wisely can be the key to a successful event. Play on people’s strengths and don’t be afraid to delegate out major tasks. This leaves you free to manage other things and all of the items on your agenda will get completed to a much higher standard than they would have been otherwise. Make sure that all of the members of your team actually want to be involved. There’s nothing worse than someone who has been forced to be a part of a planning committee.


Budget Wisely


Money matters. If you don’t have the budget for something, you simply won’t be able to do it. Too many events spend too much and when ticket sales and all income is tallied up, it turns out that they’ve lost money from hosting their event. Perhaps you’ve been given a large budget, and your event doesn’t need to make any profit, that’s great. You still need a detailed budget however. This includes estimated incomings and outgoings, and an up to date cashflow. This needs to be referred back to at every stage of the planning process.


Choose the Right Venue


Choosing the right venue will decide on the mood of your whole event. It’s wise to take your time viewing different locations and talking to the owners. Don’t be afraid to come at them with a list of questions for them to answer, they’ll be more than used to it. Of course, it all needs to stay within budget as well. With so many types of event space for hire in London, you really can go as upmarket as you want, but this all needs to be within your allocated spending. Think about the type of event you’re holding, and the theme that surrounds it. This should help you to choose a truly unique venue.


Stay Organised


You need to make sure that you have a project management document that is constantly updated by you and the rest of your team. Have a timeline with action points and regular progress meetings. Many events fail for the simple reason that they haven’t kept organised throughout. While it can be easy to get waylaid while you get busier, keeping all of your notes and paperwork up to date really is key. Without an accurate timeline, no one will know what comes next and you can find yourselves in a last-minute panic to organise items that you’ve forgotten about.


Get High Quality Sponsors


Sponsors can help with budget constraints and encourage people to attend your event through a well-known brand name. If you have sponsors advertising on your behalf, you are going to get a much bigger audience than if it was through your contacts alone. You need to look for quality sponsors early in the process, as getting them can completely change the whole feel and even theme of your event if they ask you to focus in a certain direction.


Advertising


Without good advertising, no one Is going to turn up to your event. You need to ensure that you have a strong marketing plan, and that it’s implemented at an early stage. This can be everything from cold calling to marketing emails promoting your event. If you have something important that you want people to hear, then you need to make sure that you’re saying it loud enough. Social media of course should never be forgotten, as it is one of the most important advertising tools out there. You just need to ensure that you are using it wisely, and in a way that will generate the ticket sales that you’re after.


Survey the Audience


After your event is over, you might be tempted to just sit back and relax. It is directly after your event however that the most important part of marketing happens. Surveying the audience. In order to make future events a success, you need to know what worked and what didn’t this time around. While you might have your own ideas, sending out a survey to everyone who attended is a great way to gauge the response of the audience. Some of the answers might really surprise you. Once you’ve done this, you should compile a report so it’s ready for the next event you plan.


Planning an event can be lots of fun, but it’s never an easy thing to do. With so much pressure on you to get results, it’s easy to panic and forget crucial items. That’s why having a good team around you, as well as a plan and budget that are constantly updated is so important to ensuring that your event is a successful one.

FAQs Event Spaces in London

What type of occasions can you host in an event space?

The possibilities are truly endless when it comes to the type of occasions you can celebrate within an event space in London. Whether you’re looking to host a Christmas party, themed event, birthday, wedding, christening, anniversary, summer party, festival or a blank canvas event, you won’t be short of options. Whatever you’re celebrating and no matter what the occasion, the versatility of London’s exciting event spaces will ensure that your guests have a memorable time.



What is an event space?

An event space is a dedicated environment designed specifically to accommodate the needs of a wide range of different events, whether held indoors or outdoors. Events spaces can be found in a whole host of different environments including: • Ballrooms • Bars and pubs • Restaurants • Business centres • Conference centres • Hotels • Art galleries • Sports clubs • Mansions • Stadiums • Stately Homes • Glamping • Garden pop ups And, as London is renowned for being one of the most exciting destinations for world class entertainment in the UK and beyond, if you are looking to book an event space in London, you certainly won’t be short of fantastic options to choose from.



Why is London a great city to host your event?

Whether you’re a Londoner or live outside of the city, there are a bucket load of reasons why London is a fantastic choice to host your next event! Here are just some of the reasons you should choose this vibrant and exciting city: • Excellent transport links - London is one of the world’s most connected citys • Huge choice of venues • Nothing is off limits – you can make anything happen in London! • Access to experienced and talented event planners • Fantastic facilities and amenities • Plenty of hotels nearby for guests that might want to stay overnight or extend their stay • Access to the latest technology • Entertainment capital



What to consider when choosing an event space?

Finding the perfect venue for your event can be incredibly daunting, especially with so many venues in London available to hire. After all, who doesn’t want their event to be perfect, right? Oh, and remember, everything from the date of your event, catering options and attendees experience depends on the event venue and location you select. Here are some of the things you will need to consider when choosing the perfect venue: • Parking facilities • Location • Amenities • Flexibility on event date • Transport links • Capacity • Contract flexibility • Available ad ons • Services • Layout • Acoustics • Available technology



How much does it cost to hire an event space in London?

London’s diverse event venue scene means that it’s almost impossible to put a price on how much it will cost to hire an event space in London. This is also because everyone’s events are entirely different and require very different elements.



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