Planning a conference can be a really exciting project, but depending on the size of your upcoming conference it can feel like there’s a lot to do. If you’re unsure where to start, you’re in the right place. Our event experts have plenty of experience planning large-scale events such as conferences, expos and corporate functions.
Conferences are a great way to connect with a wide audience and provide your guests and speakers with a platform to share ideas and network. London has a variety of specialist conference venues as well as flexible spaces that offer conference facilities alongside a number of other event types.
Ideally located just a short walk from Liverpool Street Station, Spitalfields Conservatory offers a unique space for a lasting impression and a key talking point for any event. Tiered seating looks onto a focal video wall alongside ample floor space. The transparent ceiling coupled with vast glass windows allow for an abundance of natural light. Perfect for presentations, drinks receptions, away days and more, the Fora events team will be happy to discuss your ideas and requirements. This venue can also provide bespoke packaged live streaming services, allowing for your event to reach thousands across the globe.
Situated on the first floor of a Grade II Listed warehouse in close proximity to London Bridge Station. Available for events, meetings, photoshoots and filming, the space features plush soft furnishings, a cornucopia of plants and period details, and large sash windows. The space will be a talking point for your guests and provides the perfect backdrop for events both corporate and otherwise. In addition to numerous areas of soft seating there is a 14 seat table for business meetings and lunches, a small kitchen and 3 toilets.
If you are looking for a unique, raw and beautiful venue in Central London, then look no further... We are able to offer an exciting atmospheric space in London’s fast moving South Bank and Bankside areas. A vast, untouched four-storey warehouse, the venue is a blank canvas with tremendous scope, often transformed by creatives for atmospheric exhibitions, immersive performances and interactive events. It is also a unique setting for press launches, fashion shows, staff motivation events, filming and photo shoots. The venue has a range of different spaces, each offering unique features and quirks; rooms can be used on their own or in combinations depending on event requirements. Our venue is owned by Coin Street Community Builders, a social enterprise located along on the South Bank. Coin Street has a dedicated Community Team who rely on the money raised from these commercial spaces to create a fun, safe and exciting place to work and live. Please note that the space is not suitable for weddings, private parties or large-scale music events. FULL VENUE HIRE ONLY. Please contact Sarah Witt to receive a venue brochure, installation guide, or come and see the venue for yourself!
This venue has been lovingly restored to provide a unique venue in London. The venuehas built a reputation not only as a meeting and conference venue for the local community but also as an events and wedding venue in London hosting a variety of private, corporate and conference hire events. With a 3 am license this venue for hire in London is also the perfect private dinner party venue serving great food, drinks and hospitality. With more than 19 years of experience, The venue has become a popular venue hire for private events. The versatility of The Saloon and The Terrace bar allows the venue to accommodate a variety of events, for bar hire from birthdays and anniversaries to summer-parties and christenings, baby shower, The venue also offers a variety of menus to suit any celebration and is keen to work with guests to ensure that every private hire event is a memorable one. We offer the following facilities. Two private bars Lounge area Outside terrace space (can be covered and heated as required) Smoker’s balcony Dedicated dance floor, 3.5k Turbo Sound PA system Full pro DJ set up iPod/laptop dock for music Full A/V facilities Large LCD smart screen in both bars Capacity of 240 All bar staff 2 doormen 3am license
In Chelsea London, you will discover IRIS -The next generation of photographic studios. IRIS has been conceived to revolutionise the commercial studio rental industry. Our bespoke studio packages for corporate & conference venue hire are characterised by an exemplary personal service from a highly experienced, dedicated team. Venue for hire in London, Unique venue in London, & Private dinner party venue for hire. This state of the art Eco complex features two contemporary studios.
Lumiere London is excited to announce the opening of their new studios in Underwood Street, 7 minutes walking distance from Old Street Station (Northern Line, National Rail). The Victorian Loft features plenty of daylight and a bohemian style that is peaceful and cosy. the perfect place for intimate meetings, receptions and any event that wants to break free from the boring meeting room mould. A unique, versatile warehouse loft space, with original features perfect for your corporate workshops, seminars, receptions and everything else your imagination can muster. Practically located in Old Street (Zone 1) the space is perfect for corporate events, product launches, celebratory dining experiences, fashion, photography and editorial. Completely refurbished, the building has a modern reception providing a large communal area, two passenger lifts, cycle storage facilities, air condition and wheelchair-friendly access and bathrooms.
Landing just off City Road at the start of 2020, the brand new hotel is an inspiring venue in the heart of East London. Organising meetings is in our DNA. From small meetings to larger conferences or workshops we have the space for you. We have a collection of three inspiring laboratories each designed with their own theme, and all providing the perfect space for meetings, conferences, presentations and more for up to 70 people. On the ground floor right at the heart of the hotel is the open plan lobby, where an amalgamation of funky furniture, eye catching artwork, a modern bar and unique spaces combine to create an impressive venue. With space for up to 150 guests and the flexibility to create private lounges or one big space, it is ideally suited to a variety of events. Our in house team of chefs would also be delighted to create a delicious menu for your event, from canapes and bowl food to indulgent sit down meals. Whether you'd like to host a birthday celebration, trade event, wedding reception or cocktail masterclass, our versatile lobby can adapt to your needs.
Oval Space is an amazing warehouse-style venue finished to a very high standard that offers 5,000 square feet of unobstructed event space, with the iconic backdrop of the Bethnal Green Gas Holders. Two terraces frame the venue on the West and South side, providing a summer reception space and / or BBQ garden with a striking view. Although it is full of unique features, Oval Space offers a fantastic blank canvas, making it a venue of choice for an extraordinarily wide range of events.
Newly opened flexible and inspirational state of the art conferencing and event space. We can cater for all types of conferences, meetings and more. From a small space for interviews, therapy sessions and similar to conferences for 220 people or exclusive venue hire for up to 500 people and many combinations in between. Our onsite catering team can provide sit down intimate private dining, large scale buffets and bespoke menus or choose from our range of menus for elegant simplicity.
Housed in a pretty Camden warehouse that backs on to the Regent's canal, this space is currently used as a multi-label fashion agency. Featuring two floors of light filled, whitewashed open plan rooms inside, the space also benefits from a lovely outside decking area and small garden on the waterfront. This large showroom is available to hire for events, exhibitions, staff training, break away days, gallery space, photoshoots, sample sales and product launches. The venue benefits from being in close proximity to both Camden Road station, which is less than five minutes’ walk away, as well as Camden Town underground station is ten minutes’ walk. The building is set back from the street with a secluded courtyard to the front with parking for two cars and easy loading access. The hub of Camden is five minutes away.
Shoreditch Platform is an amazing venue located in the heart of Shoreditch. With over 1200 Square foot and split into two levels, we pride ourselves on being an alternative option for clients wanting to be different and exciting. Our fully equipped bar, kitchenette, sound system, lights show, and in-house furniture is perfect for workshops, lectures, private and corporate events, dining, cocktail and birthday parties as well as meetings, presentations, and conferences. Our main room, the Soft Lounge, has a 200 people standing capacity and our Glass Room, located on the first floor, holds an 80 people capacity, standing. You can rent one or both floors.
Village Underground's renovated turn-of-the-century warehouse is a versatile space which can adapt to accommodate a wide range of creative events. To date, we’ve hosted photographic exhibitions, concerts, theatre performances, club nights, social projects, private functions and eclectic commercial events.
Opened in 1924, Café de Paris is a stunning grade II listed building with magnificent rooms which are sure to make your jaw drop. With an added 21st century twist of the newly installed state of the art sound system and staging, Café de Paris is the perfect venue for a private event. With its grand sweeping staircases, original features and beautiful eye catching chandeliers, Cafe de Paris has thrown some of the most extravagant parties London has ever seen as well as exclusive and intimate events. For exclusive hire events, the venue can accommodate new and exciting events, from immersive brand experiences to alternative corporate conferences and away days. The venue has a standing capacity of 715, banqueting capacity of 286, multiple rooms and beautiful original features. The exquisite main ballroom is the centre piece of this stunning space, along with the adjoining mezzanine level which is perfect for a drinks reception before a dinner or can just be incorporated into the main space where required. Private hire clients will always have exclusive access to the venue in its entirety including all three private rooms, Red Bar, Blue Bar and VIP room. Cafe de Paris can cater for all types of events from film premiere parties to catwalk spectaculars, music showcases to award dinners and Christmas celebrations. Cafe de Paris has a desirable track record of delivering the perfect event. Cafe de Paris is also licensed for weddings and civil ceremonies as well as being a creative director’s delight when it comes to film or photo shoots. Capacity: 100-715 Standing reception 180 Theatre style 60-286 Banqueting style Types of events: Drinks Receptions Seated Dinners Award Ceremony Summer Party Christmas Party Conference Wedding Fashion Show Bah and Bat Mitzvah Engagement and Birthday Parties Tickets events Rates: All are rates are seasonal Sunday-Wednesday – from Minimum spend of £8,000 plus VAT Thursday – from Minimum spend of £12,000 plus VAT Friday – from Minimum spend of £30,000 plus VAT Saturday – from Minimum spend of £50,000 plus VAT
A unique and historic venue for a party in St Albans Built in 1831 and lovingly restored to its former glory, discover how this magnificent Georgian landmark could be the perfect venue for your next event. From the timeless elegance of the Georgian Assembly Room, with its ornate chandeliers and lustrous gold leaf, to the sleek, white styling of the modern basement gallery, our versatile and impressive spaces provide a stunning backdrop for any occasion – from conferences, seminars and exhibitions to fundraising dinners, parties, drinks receptions, and even weddings of over 100 guests. These breath-taking historic spaces in St Albans' former Town Hall can cater for formal and informal occasions for up to 150 people, whilst the newly created gallery spaces offer a blank canvas for stylish product launches and parties of more intimate crowds of up to 80. For a unique experience add a personalised tour of our exhibitions and even the opportunity to touch history with a selection of artefacts for your guests to handle and ask questions of our museum staff. If you would like to speak to a member of our team about your event, please email: email@example.com or call: 07407225928
We are a 150 capacity, multifunctional events space situated in the heart of London, Europe’s largest creative hub. Our community is comprised of the best in the Music, Film & TV, Tech & Fashion industries and we service them along with a multitude of external clients. We’re designed to be highly versatile to cater for the niche requirements of the top tier in both the creative and corporate industries. Some of our regular clients include Apple, Amazon, Sony Music, BBC, Channel 4, Beats 1 Radio and The British Heart Foundation amongst many others. We’re here for music events, artist showcases, panel discussions, art exhibitions, community workshops, presentations, private parties, Q&A’s and corporate away days. Our events are a platform for both the top tier and the underground. We have personalities, visionaries, legends, next big things, ideas, inspiration, diversity and substance all rolled into a calendar of events that are designed to engage, entertain and inspire. We have a fully licensed bar and bespoke catering facilities, and a dedicated event team to guide your event from conception to completion.
St Martin’s has a series of stunning spaces available for hire. With our enviable Trafalgar Square location and profits that support our charitable work, St Martin’s ticks all the venue hire boxes. Our beautiful Crypt and Gallery both have stunning 18th century architecture. Combined they can hold up to 500 guests standing. St. Martins Hall & Lightwell feature neutral, modern, architectural design and three meeting rooms full of natural daylight. Our in-house catering team offers a range of options from canapés to a full sit down meal for up to 200 guests, or canape for up to 500. Whether you are looking for a quick meeting, a full company wide AGM, a dinner or maybe considering filming in our historic venue, get in touch.
Whether you’re an experienced conference producer or a bit of a novice, it’s a good idea to start with our planning checklist to make sure you’ve got the foundations of your event in place before the invitations get sent out.
Step 1: Set a purpose
So why are you planning a conference? Maybe it’s an established annual event, or it’s filling a new niche in the calendar. Either way, it’s good to have an overarching purpose for your conference that you can remind yourself of when decision making gets tough. It could be to present exciting scientific findings, or create a space whether vendors and suppliers can network. It’s especially useful to have this purpose in mind when choosing a keynote speaker, which is often the highlight of the conference for delegates. Is there another conference that fulfils a similar purpose to yours, and how can you make your conference unique, memorable and useful?
Step 2: Plan a budget
Planning a budget can seem daunting but it’s vital to know what spending money you’ll have available to you before you start making big decisions. It’s generally possible (and virtually unavoidable) to change the budget once you’ve started, but it’s important to know a ballpark figure. This will help you make decisions from the get go and keep delegate expectations in the right place. Nobody wants to recreate the Fyre Festival..!
Step 3: Pick an estimate date and location
Peak time for conferences tends to be between the end of August and mid-November. It avoids the summer - when everyone is on holiday - and the festive period - when everyone is drunk/hungover. You could consider planning your conference between January and May though, and making the most of quieter calendars and potentially off-peak venue prices. Conference planning often starts about 10-12 months before the event, so bear in mind how much lead time you’ll need.
Step 4: Choose a venue
So you’ve decided on the purpose, budget and location of your conference - now you need to pick a venue. When you were settling the financial plans you should have outlined an estimate cost for your venue hire, as well as the number of delegates you’d be expecting to come. Once you’ve started looking for your conference space you’ll need all of this information to hand to make sure the venues will be suitable for your needs. It’s also a good idea to have a think of any technical requirements you might need, and whether you’d rather the venue provided them or if you’re happy to bring them in yourself.
Elaborate bells and whistles are all well and good, but unless you cover the basics your conference is likely to go down like a lead balloon.
Check out our tried and tested conference essentials that are guaranteed to leave your delegates happy.
High speed wi-fi
This is especially important if your conference is in the tech industry; expectations will be high! Unless you’ve got firm assurances from your venue that their wi-fi can handle a lot of intense traffic, it might be worth bringing in extra resources to make sure all your delegates can access and use the wi-fi reliably. This can be an unexpected expense, but it’s well worth it. Having access to wi-fi should also encourage your delegates to be active on their social media accounts while at the conference without having to rely on their own data.
Free hot drinks
It’s not always feasible to make the budget stretch to feeding all your delegates for free - unless you’re organising a smaller event, or your ticket prices will incorporate the cost of the meals - but it always goes down well if you can provide free hot drinks. Depending on your event this could be as simple as hiring a number of large urns, or it could mean bringing in baristas. Why not use the opportunity for a marketing boost by adding your hashtag or social accounts to the coffee cups for additional exposure. Don’t forget to provide free water, too.
Even if you’re not providing food for free, it’s a good idea for your delegates to at least be able to access it within the venue. If your guests have to leave for their lunch, it’s much more likely that they won’t bother coming back. Consider inviting local food vendors to set up inside, and as they’ve got a “captive market” they may be able to cut you a good deal for a reduced menu. Whatever you do regarding food, remember to include options for vegans and vegetarians as well as those with gluten or dairy intolerances.
It’s good practice to try and make your event as sustainable as possible. Have a think about your disposable cups and plates; bamboo cutlery makes a great alternative to plastic and is generally considered to be a good biodegradable option. Just remember that even if you have recyclable materials, your delegates will still need somewhere to recycle them. Why not provide facilities for your guests to separate their food and recycling waste to maximise the benefit.
If you’re looking to stand out from the crowd, it’s not always enough to throw a couple of trendy pot plants around and hope for the best. Your venue can often do the talking for you; the space your conference is in tells your delegates what to expect from the day and can set the tone of the event.
When people think of conferences they tend to jump to needing a big empty space - like the ExCel London - and while they’re great venues for large scale corporate conferences, they’re not necessarily right for everyone.
Take a look at our checklist for finding an unusual conference venue:
Large or small?
You should have a good idea of the number of delegates, speakers and trade stands you’re hoping will be attending. For standing receptions, it’s easy to remember - you need 1 square metre of space per attendee. But don’t forget that on top of that, you’ll need to factor in the stage and seating, break out areas, food and drink stalls, storage space and bathrooms. It’s always better to have a little too much space than not quite enough.
Maximising your accessibility is vital. Lots of venues in London are sadly limited, especially when it comes to wheelchair access, because of their age or location. You should be looking to attract a diverse crowd and make your event as accessible as possible, so bear this in mind when you’re looking for a space. Venues that cater to conferences tend to be on the larger side and are more likely to provide access, so they’re a great place to start. But also have a think about adding hearing loops, large-print schedules and maps, and facilities for guide and assistance dogs to make sure you’re doing your bit too.
The location of your conference will depend on the industry you’re targeting. Theatre, fashion and photography tends to be based around W1 - so think Soho, Mayfair, Fitzrovia and Marylebone. The City of London is historically the hub of the financial district, but lots of businesses operate out of Canary Wharf so they’re both good locations to consider with different attributes to recommend them. When it comes to conference venues within a particular district, try and find somewhere close to transport links to make the journey for your delegates as easy as possible. Bonus points if your closest station has disability access.
You’ll find a variety of conference spaces all over London, it just depends on what you’re looking for. At Canvas, we have a wide range of conference venues and conference centres to suit all specifications. From small conference venues in London to larger ones, our selection of venues include the different facilities and features you’ll need to host successful conference events. If you have specific requests or necessary features for the venue of your choice, make the most of our search filters. With these, you can narrow down your search to see the venues that match your specifications.
If you’re planning a conference event, you’ll undoubtedly want a venue that will impress those attending. From its location to its facilities, the venue you choose is important. Whilst we have a few to choose from around here, we pride ourselves on having the most popular conference venues in London all in one place on Canvas. Whether you’re looking for a tech venue, a contemporary event space or just an affordable presentation lecture theatre, browse through our selection of popular conference spaces and find something to suit your needs.
When it comes to hiring a conference venue in London, there are so many options to choose from. If you’re looking for a Central London location for a conference, you have to consider that prices will be higher. If you branch out to Zone 2, you are likely to get cheaper rates for your event space of choice. Wherever you choose to hold a conference, it should be in an easy-accessible location with good transport links. You may also want to consider venues with accommodation nearby if people are travelling into London for the conference.
The cost of hiring a conference venue in London varies due to different factors. It very much depends on size, location and also any extras you’d require from the venue hire. At Canvas, we pride ourselves on the wide range of affordable conference spaces we have. You’re guaranteed to find something within your budget, and that meets all your other requirements too.
There are lots of reasons to opt for a venue in Central London, especially if people are travelling far for your conference or event. It is a location that’s filled with great event spaces of all types and all sizes, including a variety of conference or corporate venues. You can find your ideal conference space in Central London by searching through our wide range of venues for this event type. Whether you’re after small conference spaces, a large, more modern space, or a venue with breakout rooms available, we don’t doubt you’ll find something that’s the perfect fit for your event plans.