Planning a conference can be a really exciting project, but depending on the size of your upcoming conference it can feel like there’s a lot to do. If you’re unsure where to start, you’re in the right place. Our event experts have plenty of experience planning large-scale events such as conferences, expos and corporate functions.
Conferences are a great way to connect with a wide audience and provide your guests and speakers with a platform to share ideas and network. London has a variety of specialist conference venues as well as flexible spaces that offer high tech conference facilities.
The Lighthouse is one of London’s newly refurbished venues, situated at the heart of Camberwell on Camberwell Road. First opened as The Regal Cinemas in 1940, changed to the ABC Cinemas in 1961 then later bought and managed by Gala Bingo, the venue has played host to a number of events and shows such as “Billy the Kid” and “Wicked, Wicked”. Following on from its recent refurbishment by its new owners, the Grade II Listed Building now boasts of a splendid and classy, yet modern Art Deco, which is suitable for the use of most events and even community functions. This venue is one that has started creating a huge buzz in London’s Venues sector, with modern and state of art facilities to host a huge array of events, shows and functions.
Peckham Levels has uniquely repurposed this once abandoned multi-story car park - transforming all areas, existing to showcase creative diversity and authenticity that dwells within Southwark. Building affordable workspaces for artists and entrepreneurs, Peckham Levels is home to almost 100 creatives, spanning over 15 sectors. With an amazing view of the city skyline, a full level take-over would offer your guests a truly unique, memorable experience in one of South London's most distinctive venues. Our event managers will assist you with all queries and offer extensive support in planning your event.
A much-loved museum in the London Borough of Southwark, celebrating the story of the building of the Thames Tunnel – the first tunnel under a navigable river anywhere in the world. The Museum displays are housed within the engine house, a Scheduled Ancient Monument. The adjacent 15-meter deep tunnel shaft is Grade II* listed and is available for fashion shows, film shoots and commercials. Make your Event an unforgettable experience with fire pits and artisan drinks in our beautiful Rooftop Garden! We have worked with Midnight Apothecary to create some catering packages, please get in touch for prices. The drinks menu is seasonal and constantly evolving. Inspired by and created from plants grown in our garden or foraged close by, the house-made infusions create an aromatic and bitter forward menu high on organic and local, low on refined sugar.
What is it that makes a successful event? Venue? Location? Catering? AV? Connectivity? At Woburn House we believe it is all of those things and more! Our venue is fully equipped providing a comfortable, fully accessible, environment for your meeting or event. Located in the heart of London between Euston mainline and Russell Square underground stations on the picturesque Tavistock Square, your guests will have no problem getting to us. Catering is our passion and we pride ourselves on providing innovative, outstanding catering from our in house kitchens without the high end price tag! All this coupled with an impressive and comprehensive in house AV offer from stage lighting, coloured uplighters and PA systems to streaming and video conferencing, our AV professionals will ensure your event delivers. Our super fast free Wi-Fi for all guests ensures your event gets the exposure it deserves allowing everyone to stay in touch and share content. We are now open every day, Monday to Sunday, between 8am and 11pm. You can hire Woburn House exclusively during weekends and evenings and ensure complete flexibility, privacy and a secure confidential environment, as well as a fully bespoke service for your event. Woburn House is wholly owned by Universities UK and all profits are gifted back to the charity. Finding a suitable venue for your event is one of the most important parts of making your event a success. At Woburn House our experienced team delivers a professional and personal service to you and your guests. Whether it be a room for a small meeting or a large dinner or awards night in our Main Hall, we have it covered. Our small (but perfectly formed!) team ensures you receive that personal service and attention to detail required to give your event that little bit extra. Why choose us? Less than 5 minutes walk to Euston mainline railway station and less than 10 minutes walk to Kings Cross and St Pancras as well as Circle, Northern, Hammersmith and City, Metropolitan, Piccadilly, and Victoria TFL lines as well as a large number of London bus routes Exceptional levels of service which can only be offered by a small dedicated team Professional AV – in house AV hire and static AV provides all you need for even the most demanding of events Catering is our passion: With our catering partner we offer some of the best in house catering London has to offer at a price to suit your budget. Value for money: We can offer our rooms as room hire only and day delegate rates to best fit with your needs.
Choose from our vast array of flexible event spaces that come equipped with the latest technology; expertly managed by our in-house Events & Audio-Visual Team who have over 20 years of experience in creating unforgettable events.
MOTEL is an intimate, discreet and versatile space which can hired for a variety of events such as; product launches/ fashion shows/ screenings/ workshops/ private parties and weddings. Set in Victorian railway arches, combining exposed brick walls, polished concrete floors, high ceilings and quirky details, the spaces are as flexible as they are unique. Conveniently located in Shoreditch, just seconds from Hoxton station, Motel is at the heart of East London's creative centre. Studio 1: 2300 Sq Ft of space will welcome up to 250 standing/ 154 seated meal/ 180 theatre style Studio 2: 1800 Sq Ft of space will accommodate up to 180 standing/ 90 seated meal/ 120 theatre style The use of Studio 2 along with Studio 1 provides a journey experience for your guests, facilitating a drinks reception or welcome speech/press briefing prior to full launch and reveal in Studio 1. Licensed for Wedding and Civil Partnership Ceremonies. Over 150 year old London architecture. Secluded location. Flexible hire (dry hire or full wedding arrangement service) 63 amp power. Ground Floor, Disabled and Drive-In Access. Super-fast Internet. Cinematic Presentation Screen for speeches.
Our collection takes visitors on a nostalgic journey through 200 years of social change, culture and lifestyle. It is an exciting new way of looking at history through the things that generations of families have thrown away. It’s a journey back through the memories of your childhood, all brought back to life again by our Time Tunnel – a fascinating insight into how we have lived since Victorian times. As the world’s only museum dedicated to consumer culture, marketing and design, we are a unique and inspiring events venue. From clients’ parties with drinks and canapés in our renowned Time Tunnel, to seated dinner surrounded by brands in our Exhibition Hall or an indoor/outdoor brand activation, we provide the perfect setting for a range of corporate and social events. We work with some of London’s best caterers and suppliers, but we can also offer our venue on a dry hire basis.
The Penthouse at All Star Lanes Shoreditch is a fun and unique venue for hire in London. Your very own private playground, you will have unlimited bowling on 3 lanes, a private cocktail bar and dedicated mixologist. You can feast on the New York inspired menu as well as sing your heart out on the karaoke...if you're feeling brave! All Star Lanes Shoreditch is the ultimate private party, corporate and conference venue for hire. Full venue hire also available. Our fees are made up of part hire fee and part minimum spend - these vary depending on the day and time slot so please get in touch for a bespoke quote.
Situated in the heart of the iconic Battersea Power Station, Bounce Battersea is the fresh face of Ping Pong. With our signature playful vibe, and all our latest technology, games and infamous Games Gurus to entertain you, you will find a daytime of family-friendly fun turning to a night of celebrations.
The Little Scarlet Door is the Flatmate’s latest home. Split across two storeys, a New York loft-style space meets London’s quirkiest flat-share. Find us in the beating heart of Soho, the melting pot of London night life. A WALK AROUND OUR FLAT: The Open Plan Living Room and Kitchen - For up to 60 people standing - Our vibrant bar and restaurant sits on our ground floor with gorgeous velvet sofas and a beautiful kitchen bar where guests can enjoy cocktails surrounded by colourful works of art. This is the ideal spot for laidback dining and drinking. Basement Studio - For up to 130 standing - Where our ultimate house parties take place! With its industrial exposed pillars, long bar and its open-plan living, it creates the perfect space to host the house party you’ve always wanted. Whether it’s playing the classic Nintendo 64, cosying up by our beautiful fireplace or dancing the night away to our resident DJs, Wednesday - Saturday, there’s space for everyone to join in on the fun and revelry! The Vault - For up to 12 seated - Paying homage to Warhol’s factory, the aluminium walls have made their way to our Vault at The Little Scarlet Door. Hidden away from the rest of the venue behind the laundry room, this spot is the ideal intimate setting for cocktails and conversation. The Courtyard - For up to 26 seated - Nestled just behind Greek Street, our courtyard is ideal for alfresco dining. Surrounded by beautiful blue tiling and plants, you will be whisked away from the hustle and bustle of central London.
Big Penny Social in Blackhorse Lane incorporates the UK’s largest beer hall, flexible event space, and a huge sunny beer garden with a total capacity of over 1,400 people. We are an incredibly versatile space and are well suited to many event types, from conferences and exhibitions, to summer or Christmas parties and away days to filming, markets, pop-up shops, product launches, press launches, gigs, weddings and everything in between! We are a collaborative team here and work with each of our clients to create tailored and memorable events. Situated a 5 minute walk from Blackhorse Road Station on the Victoria line and Overground, Big Penny Social is easily reachable from central London. Not only are we just 20 minutes from Kings Cross, we are also one train from London Liverpool Street, which goes directly to nearby St James Street Station, passing through Bethnal Green and Hackney. We are also well connected by bus, being on the routes to Stratford, Wood Green and Chingford. We are also a fully accessible venue, with step free access across all three of our public spaces. We also have brilliant tech and AV equipment included within the hire of our spaces, from radio mics to our 16ft projector or LED screen.
In a Grade II-listed building on the City end of Shoreditch, the Singer Tavern is a thoroughly modern pub ideal for private parties, conferences and weddings. Wood-panelled and tiled interiors with large windows accent an airy main space that’s dominated by a bar serving craft beer, with an extensive wine and boutique spirit list. Able to host 120 diners or 400 standing. In-house kitchen and beautiful cocktail bar below make it a great events venue with food and drinks menu that can be tailored to your needs.
Housed in a spectacular grade-II listed building – the former home of the British Linen Bank - is Piazza Italiana, the breathtakingly beautiful Italian restaurant, bar and event space. With an exquisite menu made up of classic dishes from all over Italy, a chic bar serving up wine and inventive cocktails, and three striking event spaces for the most elegant celebrations, Piazza Italiana is the place to see and be seen in the heart of the City of London. The second you step into the restaurant, you’ll be blown away by its stunning opulence – with high ornate ceilings, exquisite chandeliers, Neoclassical Corinthian columns and floor-to-ceiling arched windows, allowing natural daylight to shine in. Tucked away on the left-hand side of the restaurant is a gorgeous private dining area for 12, the centrepiece being a stunning, round marble table, ideal for intimate celebrations. Towards the back of the restaurant is a semi-private area with its own bar counter, whilst upstairs by the main bar is another private dining room with its own bar and a display showcasing rare whiskies and cognacs. Piazza Italiana is the perfect location for a soirée or corporate event of any size. Curated by Sicilian-born culinary maestro Remo Mazzucato who has over 50 years of Italian cooking experience, the menu and catering options are made up of antipasti, sharing plates, pasta, meat and fish dishes, driven by a young restaurant team offering a modern culinary touch. Wines have been hand-selected by the team, boasting unique options from across Italy, including the regions of Piedmont and Tuscany. The extensive list offers wines for every taste, with iconic producers and great vintages as well as classic and emerging producers from all over the world. The venue is perfect for larger scale award ceremonies, parties and weddings as well as smaller product launches, corporate meetings and private dinners. We have a range of spaces to host business meetings or working lunch, and a range of equipment to assist the day. From board meetings to team lunch catch ups we can provide a quiet space away from the office. We also provide full catering whether that be a sit-down meal or sharing platters and canapes. Wedding photos courtesy of Lex Fleming Photography.
The Art and Ecology Pavilions are two stunning contemporary green roofed venues. Set within the natural surroundings of Mile End Park, they are unique and flexible spaces in an unspoiled tranquil setting. Just a five minute walk from Mile End tube station, they are an oasis in the heart of east London. Perfect for exclusive events for staff and clients. The Pavilions have facilities for auditorium format presentations. They are ideal for conferences, Exhibitions, networking, and professional development events. Both Pavilions are dry hire venues and can be personalised for your bespoke events. We can work with your own choice caterers and do not charge corkage. The Art and Ecology Pavilions are also fully licensed for wedding ceremonies. They can be configured for a range of events including corporate events, product launches and gala dinners. Perfect for private family celebrations, including wedding ceremonies, receptions and memorial events. The Pavilions host public access events such as live performances, makers markets and art exhibitions. Large, light, and airy, The Art Pavilion is a flagship gallery space. It offers exhibitors flexibility for installation of work in a variety of media. The gallery can accommodate an event and workshop programme alongside your exhibition. The pavilions overlook lakes and have direct access to Mile End Park. They can both accommodate mobile catering vans for a street food vibe. The Art Pavilion offers reception and catering space on a private island. The Pavilions are fully accessible and have step free access to all areas and outside spaces. An induction loop is available. Both venues have loading and unloading areas. There is no guest parking at The Ecology Pavilion with limited spaces at the Art Pavilion. Due to The Pavilions proximity to good transport links we encourage guest to use public transport, arrive on foot or by bicycle. The Pavilions are a short walk from Mile End underground station on the Central, District and Hammersmith and City Line. Several bus routes stop on Grove Road and Mile End Road.
The Function Room at Jones & Sons is an amazing 1100 sq ft space with its own bar, Dj system and AV set up. We seat up to 80 people and hold 150 standing, the venue is perfect for weddings, birthdays or celebrations of all types.
Located just a short walk from Holborn station, The View was fully reimagined and modernised for events in 2021, with a focus on sustainability, innovation and sustainability. Famed for its world-leading research and scientific endeavours, the venue is headquarters to The Royal College of Surgeons of England and The Faculty of Dental Surgery, and boasts a large terrace overlooking London’s largest public square, Lincoln’s Inn Fields. The View is managed by the UK’s longest-established events caterer and restaurateur, Searcys, serving extraordinary seasonal British food and fine wines. The View on the 6th floor of The Royal College of Surgeons, has two main rooms, The Conference Suite which can hold up to 300 guests in theatre style and 180 guests on rounds for dinner, and The Park View for your catering or evening reception. The Park View space with access to the terrace looks out onto the historic Lincoln Inn Fields, and wider London beyond. There are also two smaller rooms, The Linder Boardroom and Newman which are perfect for a small breakout room.
The Types of Conference venues available to hire in London
Many London conference venues come complete with everything you need to ensure that your event is not only memorable but that it goes without a hitch. Many conference venues in London come complete with the following facilities and equipment:
Some even have technical support available to hire on site.
London is renowned for being a leading global business hub and is home to some of the most iconic landmarks in the world. Boasting an eclectic nightlife and entertainment scene, countless buildings of historical significance, world famous hotels and theatres, as well as purpose-built conference centres, there are plenty of reasons why the capital should be your first port of call if you’re planning a conference in the UK.
East London – English National Ballet
Angel Islington – The Duke of Cambridge
St Johns Wood – Abbey Road Studios
Elephant and Castle – Ministry Venues
London Bridge – Omerara Live
Of course, there are lots of other conference spaces in the capital to explore.
If you’re planning a conference in London and need a helping hand, you’ve certainly landed in the right place! We’ve created a conference planning checklist that is sure to put you on the right stead to delivering the ultimate conference, whatever your requirements.
Nail that budget – Before you even think about searching for the perfect conference venue in London, it’s important that you nail down your budget and understand your limits. After all, there’s no point setting your heart on a venue and planning around it, if it’s simply not within your budget, right? When you start to consider your guest list, budget, and location, remember that venues can vary in price tremendously.
Location, location, location – When choosing a conference venue, location is everything! After all, it’s important that the venue is accessible, can accommodate accessibility requirements, and has excellent transport links and parking.
Does the venue have the facilities you require? – Every conference is entirely different, therefore it’s important to check that the venue you are considering has the facilities and amenities you need to ensure your conference is a roaring success. Does it have the technological equipment you need? Is there Wi-fi? Does it have the space you need to host your vision?
If you’re planning on serving food, you should also check if there are kitchen facilities, and remember, if you need to switch up or decorate a room in a certain way, you should always check whether the venue is happy for you to do this.
Is the venue accessible vis public transport? – Whether your guests are travelling to your chosen conference venue from in and around London, or from further afield, it’s important that it is easily accessible. Check out the transport links in the area and make sure there is suitable bus, rail, and air access.
Check cancellation policies – Although the chances are slim, you might find yourself in a situation where you or the venue need to cancel. If this is the case, you will need to refer to the venue’s cancellation policy. Make sure you check this in the early stages to ensure that it meets your expectations.
Conference venues in Shoreditch
Shoreditch is bursting with opportunities for a whole host of conference and entertainment options – both day and night! Quirky, buzzing with activity and considered one of the coolest parts of the capital, Shoreditch is also a core part of London’s thriving business landscape and is a great destination for business, especially within the creative sector.
Conference venues in Kings Cross
Known as one of London’s busiest transport hubs and business landscapes, Kings Cross is an excellent location to host a conference. And with lots of flexible options available, you’re sure to find the perfect size space for small and large scale conferences throughout the area.
Conference venues in The City
The City of London the capital’s most historic financial district and is also known as the iconic Square Mile. Home to a fantastic choice of go-to conference venues with the latest, state of the art facilities, the City of London is sure to accommodate all your corporate conference needs – big or small.
Conference venues in South London
South of the river is home to plenty of accessible conference venues that offer the latest facilities to host both small and large scale conferences. Home to lots of iconic buildings, world class clubs, restaurants and galleries, you certainly won’t be short of things to see and do. Some of the most popular areas in South London to host an event includes Greenwich, Crystal Palace, Brixton and Peckham.
Whether you’re an experienced conference producer or a bit of a novice, it’s a good idea to start with our planning checklist to ensure you’ve got the foundations of your event in place before the invitations get sent out.
Why are you planning a conference? Maybe it’s an established annual event, or it’s filling a new niche in the calendar. Either way, it’s good to have an overarching purpose for your conference that you can remind yourself of when decision making gets tough.
It could be to present exciting scientific findings or create a space whether vendors and suppliers can network. It’s especially useful to have this purpose in mind when choosing a keynote speaker, which is often the highlight of the conference for delegates. Is there another conference that fulfils a similar purpose to yours, and how can you make your conference unique, memorable and useful?
Planning a budget can seem daunting but it’s vital to know what spending money you’ll have available to you before you start making big decisions. It’s generally possible (and virtually unavoidable) to change the budget once you’ve started, but it’s important to know a ballpark figure. This will help you make decisions from the get-go and keep delegate expectations in the right place.
Peak time for conferences tends to be between the end of August and mid-November. It avoids the summer - when everyone is on holiday - and the festive period - when everyone is drunk/hungover. You could consider planning your conference between January and May though and making the most of quieter calendars and potentially off-peak venue prices. Conference planning often starts about 10-12 months before the event, so bear in mind how much lead time you’ll need.
So you’ve decided on the purpose, budget and location of your conference - now you need to pick a venue. When you were settling the financial plans you should have outlined an estimate cost for your venue hire, as well as the number of delegates you’d be expecting to come. Once you’ve started looking for your conference space you’ll need all of this information to hand to make sure the venues will be suitable for your needs. It’s also a good idea to have a think of any technical requirements you might need, and whether you’d rather the venue provided them or if you’re happy to bring them in yourself.
Elaborate bells and whistles are all well and good, but unless you cover the basics, your conference is likely to go down like a lead balloon.
Check out our tried and tested conference essentials that are guaranteed to leave your delegates happy.
This is especially important if your London conference is in the tech industry; expectations will be high! Unless you’ve got firm assurances from your venue that their wi-fi can handle a lot of intense traffic, it might be worth bringing in extra resources to make sure all your delegates can access and use the wi-fi reliably. This can be an unexpected expense, but it’s well worth it. Having access to wi-fi should also encourage your delegates to be active on their social media accounts while at the conference without having to rely on their own data.
It’s not always feasible to make the budget stretch to feeding all your delegates for free - unless you’re organising a smaller event, or your ticket prices will incorporate the cost of the meals - but it always goes down well if you can provide free hot drinks. Depending on your event this could be as simple as hiring a number of large urns, or it could mean bringing in baristas. Why not use the opportunity for a marketing boost by adding your hashtag or social accounts to the coffee cups for additional exposure. Don’t forget to provide free water, too.
Even if you’re not providing food for free, it’s a good idea for your delegates to at least be able to access it within the venue. If your guests have to leave for their lunch, it’s much more likely that they won’t bother coming back. Consider inviting local food vendors to set up inside, and as they’ve got a “captive market” they may be able to cut you a good deal for a reduced menu. Whatever you do regarding food, remember to include options for vegans and vegetarians as well as those with gluten or dairy intolerances.
It’s good practice to try and make your event as sustainable as possible. Have a think about your disposable cups and plates; bamboo cutlery makes a great alternative to plastic and is generally considered to be a good biodegradable option. Just remember that even if you have recyclable materials, your delegates will still need somewhere to recycle them. Why not provide facilities for your guests to separate their food and recycling waste to maximise the benefit.
You’ll find a variety of conference spaces all over London, it just depends on what you’re looking for. At Canvas, we have a wide range of conference venues and conference centres to suit all specifications. From small conference venues in London to larger ones, our selection of venues include the different facilities and features you’ll need to host successful conference events. If you have specific requests or necessary features for the venue of your choice, make the most of our search filters. With these, you can narrow down your search to see the venues that match your specifications.
If you’re planning a conference event, you’ll undoubtedly want a venue that will impress those attending. From its location to its facilities, the venue you choose is important. Whilst we have a few to choose from around here, we pride ourselves on having the most popular conference venues in London all in one place on Canvas. Whether you’re looking for a tech venue, a contemporary event space or just an affordable presentation lecture theatre, browse through our selection of popular conference spaces and find something to suit your needs.
When it comes to hiring a conference venue in London, there are so many options to choose from. If you’re looking for a Central London location for a conference, you have to consider that prices will be higher. If you branch out to Zone 2, you are likely to get cheaper rates for your event space of choice. Wherever you choose to hold a conference, it should be in an easy-accessible location with good transport links. You may also want to consider venues with accommodation nearby if people are travelling into London for the conference.
The cost of hiring a conference venue in London varies due to different factors. It very much depends on size, location and also any extras you’d require from the venue hire. At Canvas, we pride ourselves on the wide range of affordable conference spaces we have. You’re guaranteed to find something within your budget, and that meets all your other requirements too.
There are lots of reasons to opt for a venue in Central London, especially if people are travelling far for your conference or event. It is a location that’s filled with great event spaces of all types and all sizes, including a variety of conference or corporate venues. You can find your ideal conference space in Central London by searching through our wide range of venues for this event type. Whether you’re after small conference spaces, a large, more modern space, or a venue with breakout rooms available, we don’t doubt you’ll find something that’s the perfect fit for your event plans.