Planning a conference can be a really exciting project, but depending on the size of your upcoming conference it can feel like there’s a lot to do. If you’re unsure where to start, you’re in the right place. Our event experts have plenty of experience planning large-scale events such as conferences, expos and corporate functions.
Conferences are a great way to connect with a wide audience and provide your guests and speakers with a platform to share ideas and network. London has a variety of specialist conference venues as well as flexible spaces that offer conference facilities alongside a number of other event types.
It is the outrageous fun of Ping Pong, combined with state of the art facilities and reputation for hosting well executed events that sets Bounce apart as the ultimate conference and corporate party destination in London. Located just 3 minutes walk from Old Street station, the vast 12,000sqft main Space offers flexible layout options ranging from 100 capacity theatre style set up through to 400 capacity standing reception events. A perfect place for all events: Conferencing - Team building - Private parties - Networking - Award nights - Hybrid events - Meetings - Away days - Product launches - Christmas parties Day Delegate Packages start at just £40 + VAT. The venue also features a luxurious private room, available for exclusive hire. It is an ideal setting for groups of 50-90 standing. Ideal for smaller conferences, meetings and social events this versatile space can also be set up theater, cabaret or boardroom style. Hiring the room for up to six hours includes: Three Ping Pong tables and a Beer Pong table - Private cocktail bar, mixologist & bar seating - In-house music of your own choice - UV lighting and iridescent artwork - 40” LCD screen & 7ft projector Exclusive areas at Bounce include a variety of opportunities for you and your group to enjoy everything we have to offer for a longer period of time in your own dedicated space, while still being able to soak in the electric atmosphere from our main bar. Perfect for groups of 30-60 guests.
Situated in the City of Westminster, Porchester Hall’s Grade II listed classic art deco design and understated elegance make it a sought-after venue for a variety of events. The grand entrance to the Hall is ideal for reception drinks and leads guests up the elegant staircase with its ornamental bronze and wrought iron banisters, striking marble walls and crystal chandelier. From the stairway, guests are led through to the Main Hall, which is the very essence of grandeur and opulence. Porchester Hall is ideal for weddings, charity galas, conferences, fashion shows, filming, boxing, banquets, exams, private parties, concerts and much more. The main hall’s grandeur and versatility have seen it play host to concerts from the likes of Ed Sheeran, Amy Winehouse, Kylie Minogue and Pink Floyd; broadcasts such as Beyoncé‘s ‘Black Is King’ and Monty Python’s ‘The meaning of Life’; as well as countless legendary parties. The Small Hall, Duchess of York Suite and the Blue Room are all ideal for smaller events, or as extensions and ancillaries to the Main Hall. Catering We work with a carefully selected group of caterers to provide you with a wonderful selection of menu choices to suit all cultures, tastes and budgets. For flexibility, we also offer a dry-hire option, along with corkage and cash bars. Suppliers We have a network of fantastic recommended partners, including photographers, DJs, entertainers, florists and AV, however our clients are welcome to use their own suppliers if preferred.
If you’re looking for a prime space in Shoreditch it doesn’t come better than this. Situated between Shoreditch High Street and Curtain Road, you’ll find Protein Studios, a 3,500 sq ft multi-purpose warehouse to hire. Protein Studios has four interconnected spaces with multiple hire options available. Studio 1 - Bar area and restaurant setup, perfect as an entrance to your event. Studio 2 - The largest space in the studio with shutter access directly onto New Inn Yard.Studio 3 - The smallest studio in the space, this space works as an extension of Studio 2 and Studio 4.Studio 4 - A self-contained unit perfect for pop-ups and retail.
The Royal Foundation of St Katharine is a unique venue located in East London, in walking distance from Canary Wharf and with great transport links to the City of London financial centre. We have a range of facilities, which includes 9 beautiful meeting rooms for groups from 2 – 70 in number and the Yurt Cafe in our Precinct. Our meeting rooms vary in style from the listed Georgian house, to the modern and contemporary rooms refurbished in 2019. Many of our meeting rooms have natural light, and look onto our beautiful garden. High speed unlimited WiFi is available free of charge throughout and we provide complimentary AV equipment to suit each groups conference or meeting requirements. We can organise and host celebration dinners and special events such as wedding receptions, birthdays and garden parties. With such unusual and beautiful buildings and grounds we are an ideal filming location for productions of any size. Home cooked and freshly prepared every day, all of our food is made on site. We provide appetising and wholesome food for all our meeting and conference guests, with every effort to provide fair trade produce where possible. THE YURT CAFE Run by The Royal Foundation of St Katharine our Yurt is a beautiful and unique space for receptions, parties, dinners, networking events, talks & seminars within 5 minutes of Bank and Canary Wharf. We have a expert team of chefs who can provide catering for all occasions. Available for hire in the evenings from 6pm.
The Groucho Club, located in the heart of bohemian Soho, has several event spaces available for private hire by both members and non-members alike. It is in the ideal location for private parties, private dinner party, birthdays, weddings, drinks receptions, BBQs, conferences, and meetings. Unique and unusual, this venue is perfect for those looking for a quirky and beautiful venue in a central London location.
The HAC is an exceptional and thoroughly unexpected peaceful venue; a historic 18th century mansion set in a six-acre garden yet located just minutes from Moorgate and Old Street stations in the heart of the City of London. The Honourable Artillery Company estate compromises of three main areas: Armoury House, a Grade II-listed Georgian manor house, the hidden five-acre historical lawn of the Artillery Garden; the Prince Consort Rooms, a large converted contemporary drill hall with its own entrance and terrace. Armoury House Inside Armoury House, several elegant rooms are available for hire, including the atmospheric oak-panelled Long Room, which is one of London's most stunning venues for a private dinner, reception or party. When you approach Armoury House, an instant impact is made from the impressive building and its original features including large cannons, and stone entrance steps. Inside, stained glass windows overlook the central staircase and, on the ground floor, you’ll find the Ante Room and Queens Room (each with capacity for up to 60 guests). Both spaces benefit from large, front-facing windows and plenty of natural daylight. Prince Consort Rooms The Prince Consort Rooms offer a contemporary space inside a historic and prestigious venue with a dedicated entrance designed for you and your guest's privacy. The neutral decor means this room can be transformed into any themed or styled event you envision. Artillery Garden The Artillery Garden is ideal for sporting events, rugby, football and cricket are played on the lawn every year. The HAC’s Artillery Garden is also available to host private and corporate events such as drink receptions, summer parties and training or team building days. The HAC’s Events Team – alongside its renowned catering partners, Searcys – work to organise and cater for events of all shapes, themes, and sizes. With years of experience, their skill and uncompromising dedication to excellence ensures occasions run seamlessly, from start to finish.
4th Floor Studios is a space for hire like no other in East London, upon arrival your guests will enter via an unassuming doorway and be wowed by our large studios offering unique character, complete with props, seating and mirrors. Over 2 floors we have 3 large studio spaces available, which can be booked individually or as a whole. Outside space with bamboo roof terrace and a huge roof top with view of East London skylines With 3000 sq ft on top floor (two adjoining rooms) and 1800 sq ft on 1st floor, we are the perfect venue for events, dinners, conferences, launches, parties, receptions, away days and are fully set up to provide full AV capability, tables, chairs, conference facilities, studio lighting and accessories, backdrops, props, musical instruments, PA system, backline and Wifi. With options for both naturally lit open spaces or a more blacked out atmospheric feel we can cater the space to meet your particular events needs. We are fully licensed to sell alcohol and have an in house chef happy to discuss menus if needed, we are equally happy if you want to use outside catering. Call us today to arrange a viewing and to discuss how we can make your event or shoot happen for you!
Beaconsfield Gallery Vauxhall (BGV) is a unique and atmospheric venue housed in the former Lambeth Ragged School opened in 1851. Built on Victorian philanthropy, the school has been transformed into a stunning contemporary art gallery and versatile blank canvas event space. BGV has three very individual event spaces and a courtyard garden that capture the best of London design. Our distinct spaces can be hired out separately, in combination or as a whole. We are available to hire for corporate events, photo-shoots, filming, conferences, wedding receptions and private parties. Located in Central London we are situated close to excellent transport links and have several on-site parking spaces for clients. The Upper Space With its 7 metre high white walls, original stepped wooden floor and large arched windows, the Upper Space is a spectacular room full of natural light. This large, impressive space is ideal for ceremonies, conferences, product launches and corporate hospitality. Facilities include a lighting rig with spots, up lighting and a projection balcony with broadband capability. The whole space is fitted with underfloor heating and has single and 3 phase electricity. Capacity: Standing:150 / Seated:100 / Area:1600 sq ft The Lower Space Perfect for smaller and more intimate events such as dinners, meetings and workshops. The Lower Space has white walls, an original Yorkstone floor, cast iron pillars and large windows providing excellent natural light. The Lower Space can be hired on its own but is included in any hire as this is where the toilets are located: x2 Gents, x2 Ladies and x1 Wheelchair access. Facilities include down-light spotlights with dimmers and 6 double sockets. Capacity: Standing:150 / Seated:100 / Area:1300 sq ft The Arch Space An atmospheric space suitable for large events, the Arch Space has exposed brick walls, a state-of-the-art invisible infrared heating system and sprung wooden floor (painted grey). Its urban aesthetic complements the period features of the Upper and Lower Spaces and its stunning, cavernous capacity makes it ideal for product launches, fashion shows, distinctive sit-down dinners and film shoots. Facilities include single and 3 phase electricity. Capacity: Standing:500 / Seated:400 / Area:3150 sq ft The Courtyard Garden The secluded, plant-filled Courtyard Garden is an oasis from the hustle and bustle of the surrounding area. Ideal for summer parties, receptions and al-fresco events, this tranquil space is available to hire in conjunction with any of the 3 spaces. Along with benches we have a large retractable all-weather canopy. It is possible to erect a marquee or park food trucks in this space.
A basement venue that has hosted some of the best live music events and club nights London has had to offer. Perfectly suited in size, location and decoration for any private hire.
is the latest project by the team behind two of London’s foremost cultural institutions, Oval Space and The Pickle Factory. This space has been designed as a blank canvas, set in an industrial but polished setting. The venue comprises of 3 unique areas, a sprawling, blank canvas main room, a roof terrace with breakout containers, and a brandable cocktail bar event space. The venue also features breakout rooms on the 1st floor. The versatility and multi-faceted nature of is bound to whet the appetite of any ambitious event producer, whether they’re planning a product launch, conference or live music gig. Moreover, the venue can boast to be one of the most environmentally sustainable in the country, with a ban on single-use plastics the first step in ‘Oval Green’ a cross-venue initiative to create spaces that deliver unforgettable experiences minus the carbon emissions. All hires include a projector and screen, sound and lighting packages, chairs, staging, lectern and a dedicated event manager.
Embodying all the elegance and grace of the Edwardian era, this period venue exhibits immense light and sophistication, creating a simply breath-taking effect for your event. The Lindley Hall is an iconic venue in central London providing the perfect setting for any occasion. The venue has capacity for up to 700 guests and is entirely flexible; perfectly suited to a truly unique event.
Nestled at the back of Angel station, The Islington Metalworks is a unique venue for hire in London.The building was originally used to stable the horses that pulled the trams for London Transport. We hold a wide variety of functions including club nights,concerts, exhibitions, fashion shows, conferences,film shoots and corporate parties and is a very popular wedding venue in London. We are fully licenced with catering team and kitchen on site.
MC Motors is a 6,000 sq/ft East London warehouse available for events. The industrial location oozes character and natural charm with the skylighted roof providing an abundance of natural light. The warehouse has a chequered history with the largest room originally being part of the adjacent school whilst the rest was split into smaller industrial units. After the area was heavily bombed during the war, the whole space was adjoined by the skylighted roof, hence the untouched Victorian street running through the middle. Since then, the building has been occupied by a boiler maintenance depot, the Metropolitan Waterboard and, most recently, a car mechanics. The venue is perfect for product launches, press events, corporate events and weddings. PLEASE NOTE: WE WILL NOT HIRE OUT THE VENUE FOR 18TH OR 21ST BIRTHDAY PARTIES. THIS IS A CORPORATE EVENT AND WEDDING VENUE. THIS VENUE HAS NOISE RESTRICTIONS SO NO MUSIC EVENTS OR PARTIES.
London's luxury venue offering the thrill of Vegas in the heart of Shoreditch. Set over two floors, Q offers three distinct and immersive spaces, each with their own private cloakroom and entrance, from the elegant Q Lounge (220 capacity), to the intimate Q VIP Room (60 capacity), and the futuristic Q Club (240 capacity). Q offers an all-inclusive, sophisticated experience with luxury pool tables and thrilling games (Blackjack, Roulette, Poker), top-end cocktails and world-class entertainment. With our trio of immersive, luxury spaces and a fully operational professional kitchen, we’re a flexible venue that suits all occasions. Our dedicated in-house team has a wealth of experience in the production and co-ordination of corporate and private events such as business seminars, clients’ entertainment, team building and as such we have welcomed ICAP, KPMG, Deutsche Bank, Natwest, Apple & Google to name a few.
Tottenham Court Road
The Painting Rooms established in 1904 is a Grade I listed building just off Tottenham Court Road. It is a great venue for photo shoots/press days/talks/dinners and other fashion events. Booking this unique space will give you three rooms over two floors, as well as the use of a small kitchen and two bathrooms.
We are very excited to be able to host small events and weddings for up to 30 guests from 1st October in our Balcony Room, and we are taking enquiries now. Can’t wait until then? Visit our Bankside Bar and Restaurant for drinks, dinner or afternoon tea for a taste of what we can offer you. Looking out onto St. Paul’s Cathedral, the Thames and, of course, the Globe Theatre, our top floor Balcony room has a private balcony allowing your guests an exclusive space from which to take in London. If it’s a sit down affair, whether for a meeting or dinner, then 70 guests can be accommodated comfortably. If you are hosting a standing reception then 120 guests can enjoy the space. The Balcony Room overlooking the world-famous Globe theatre is one of the most romantic wedding venues in London, we are fully registered for weddings – all you have to do is find your Romeo or Juliet!
Whether you’re an experienced conference producer or a bit of a novice, it’s a good idea to start with our planning checklist to make sure you’ve got the foundations of your event in place before the invitations get sent out.
Step 1: Set a purpose
So why are you planning a conference? Maybe it’s an established annual event, or it’s filling a new niche in the calendar. Either way, it’s good to have an overarching purpose for your conference that you can remind yourself of when decision making gets tough. It could be to present exciting scientific findings, or create a space whether vendors and suppliers can network. It’s especially useful to have this purpose in mind when choosing a keynote speaker, which is often the highlight of the conference for delegates. Is there another conference that fulfils a similar purpose to yours, and how can you make your conference unique, memorable and useful?
Step 2: Plan a budget
Planning a budget can seem daunting but it’s vital to know what spending money you’ll have available to you before you start making big decisions. It’s generally possible (and virtually unavoidable) to change the budget once you’ve started, but it’s important to know a ballpark figure. This will help you make decisions from the get go and keep delegate expectations in the right place. Nobody wants to recreate the Fyre Festival..!
Step 3: Pick an estimate date and location
Peak time for conferences tends to be between the end of August and mid-November. It avoids the summer - when everyone is on holiday - and the festive period - when everyone is drunk/hungover. You could consider planning your conference between January and May though, and making the most of quieter calendars and potentially off-peak venue prices. Conference planning often starts about 10-12 months before the event, so bear in mind how much lead time you’ll need.
Step 4: Choose a venue
So you’ve decided on the purpose, budget and location of your conference - now you need to pick a venue. When you were settling the financial plans you should have outlined an estimate cost for your venue hire, as well as the number of delegates you’d be expecting to come. Once you’ve started looking for your conference space you’ll need all of this information to hand to make sure the venues will be suitable for your needs. It’s also a good idea to have a think of any technical requirements you might need, and whether you’d rather the venue provided them or if you’re happy to bring them in yourself.
Elaborate bells and whistles are all well and good, but unless you cover the basics your conference is likely to go down like a lead balloon.
Check out our tried and tested conference essentials that are guaranteed to leave your delegates happy.
High speed wi-fi
This is especially important if your conference is in the tech industry; expectations will be high! Unless you’ve got firm assurances from your venue that their wi-fi can handle a lot of intense traffic, it might be worth bringing in extra resources to make sure all your delegates can access and use the wi-fi reliably. This can be an unexpected expense, but it’s well worth it. Having access to wi-fi should also encourage your delegates to be active on their social media accounts while at the conference without having to rely on their own data.
Free hot drinks
It’s not always feasible to make the budget stretch to feeding all your delegates for free - unless you’re organising a smaller event, or your ticket prices will incorporate the cost of the meals - but it always goes down well if you can provide free hot drinks. Depending on your event this could be as simple as hiring a number of large urns, or it could mean bringing in baristas. Why not use the opportunity for a marketing boost by adding your hashtag or social accounts to the coffee cups for additional exposure. Don’t forget to provide free water, too.
Even if you’re not providing food for free, it’s a good idea for your delegates to at least be able to access it within the venue. If your guests have to leave for their lunch, it’s much more likely that they won’t bother coming back. Consider inviting local food vendors to set up inside, and as they’ve got a “captive market” they may be able to cut you a good deal for a reduced menu. Whatever you do regarding food, remember to include options for vegans and vegetarians as well as those with gluten or dairy intolerances.
It’s good practice to try and make your event as sustainable as possible. Have a think about your disposable cups and plates; bamboo cutlery makes a great alternative to plastic and is generally considered to be a good biodegradable option. Just remember that even if you have recyclable materials, your delegates will still need somewhere to recycle them. Why not provide facilities for your guests to separate their food and recycling waste to maximise the benefit.
If you’re looking to stand out from the crowd, it’s not always enough to throw a couple of trendy pot plants around and hope for the best. Your venue can often do the talking for you; the space your conference is in tells your delegates what to expect from the day and can set the tone of the event.
When people think of conferences they tend to jump to needing a big empty space - like the ExCel London - and while they’re great venues for large scale corporate conferences, they’re not necessarily right for everyone.
Take a look at our checklist for finding an unusual conference venue:
Large or small?
You should have a good idea of the number of delegates, speakers and trade stands you’re hoping will be attending. For standing receptions, it’s easy to remember - you need 1 square metre of space per attendee. But don’t forget that on top of that, you’ll need to factor in the stage and seating, break out areas, food and drink stalls, storage space and bathrooms. It’s always better to have a little too much space than not quite enough.
Maximising your accessibility is vital. Lots of venues in London are sadly limited, especially when it comes to wheelchair access, because of their age or location. You should be looking to attract a diverse crowd and make your event as accessible as possible, so bear this in mind when you’re looking for a space. Venues that cater to conferences tend to be on the larger side and are more likely to provide access, so they’re a great place to start. But also have a think about adding hearing loops, large-print schedules and maps, and facilities for guide and assistance dogs to make sure you’re doing your bit too.
The location of your conference will depend on the industry you’re targeting. Theatre, fashion and photography tends to be based around W1 - so think Soho, Mayfair, Fitzrovia and Marylebone. The City of London is historically the hub of the financial district, but lots of businesses operate out of Canary Wharf so they’re both good locations to consider with different attributes to recommend them. When it comes to conference venues within a particular district, try and find somewhere close to transport links to make the journey for your delegates as easy as possible. Bonus points if your closest station has disability access.
You’ll find a variety of conference spaces all over London, it just depends on what you’re looking for. At Canvas, we have a wide range of conference venues and conference centres to suit all specifications. From small conference venues in London to larger ones, our selection of venues include the different facilities and features you’ll need to host successful conference events. If you have specific requests or necessary features for the venue of your choice, make the most of our search filters. With these, you can narrow down your search to see the venues that match your specifications.
If you’re planning a conference event, you’ll undoubtedly want a venue that will impress those attending. From its location to its facilities, the venue you choose is important. Whilst we have a few to choose from around here, we pride ourselves on having the most popular conference venues in London all in one place on Canvas. Whether you’re looking for a tech venue, a contemporary event space or just an affordable presentation lecture theatre, browse through our selection of popular conference spaces and find something to suit your needs.
When it comes to hiring a conference venue in London, there are so many options to choose from. If you’re looking for a Central London location for a conference, you have to consider that prices will be higher. If you branch out to Zone 2, you are likely to get cheaper rates for your event space of choice. Wherever you choose to hold a conference, it should be in an easy-accessible location with good transport links. You may also want to consider venues with accommodation nearby if people are travelling into London for the conference.
The cost of hiring a conference venue in London varies due to different factors. It very much depends on size, location and also any extras you’d require from the venue hire. At Canvas, we pride ourselves on the wide range of affordable conference spaces we have. You’re guaranteed to find something within your budget, and that meets all your other requirements too.
There are lots of reasons to opt for a venue in Central London, especially if people are travelling far for your conference or event. It is a location that’s filled with great event spaces of all types and all sizes, including a variety of conference or corporate venues. You can find your ideal conference space in Central London by searching through our wide range of venues for this event type. Whether you’re after small conference spaces, a large, more modern space, or a venue with breakout rooms available, we don’t doubt you’ll find something that’s the perfect fit for your event plans.