Shoreditch / Hoxton
MOTEL blends Mid Century design, Victorian Architecture and 21st Century technology to deliver the perfect East London venue for your event. A hidden gem in the heart of the evolving landscape of Shoreditch, our generous and open spaces have hosted a diverse range of clients and brands including ADIDAS, LVMH, NORTH FACE, KAPPA, BATHSTORE, NIKE, BURBERRY and many more. With over 4300 sq ft of ground floor space, let MOTEL bring your project home in style. KEY POINTS: 100MB WI-FI, LIVE STREAM POSSIBLE, DRIVE IN ACCESS, LIMITED PARKING AVAILABLE, BLANK CANVAS
Portico Rooms Located on the first floor of the South Wing, the Portico Rooms are a spacious and versatile suite of rooms offering a contemporary and elegant location for your ceremony. With original features, natural daylight and uninterrupted views of the London skyline, the Portico Rooms offer a stylish and versatile backdrop. Included in the hire are two private balconies, which offers uninterrupted views of our famous Courtyard on one side and the River Thames on the other, providing a truly stunning setting for exclusive photography. Morning Ceremony Access from 10:00-12:00 Venue Hire Fee: £2,500+VAT Afternoon Ceremony Access from 14:00 – 16:00 Venue Hire Fee: £2,500+VAT Navy Board Rooms Steeped in history and dating back to the 18th century, the Navy Board Rooms are an impressive suite of rooms with a distinctive sense of charm and heritage. Climbing the grand, sweeping Nelson Staircase is an experience in itself, as each flight is a one-off architectural work of art. Entering the main space, marble fireplaces and wooden floors create a grand atmosphere, with large sash windows offering panoramic views across the River Thames. Originally home to the Navy Board, overseeing British naval affairs around the globe, the Navy Board Rooms are now a hugely popular venue. The interconnecting rooms offer wonderful natural light, original features and great flexibility. Morning Ceremony Access from 10:00-12:00 Venue Hire Fee: £1,500+VAT Afternoon Ceremony Access from 14:00 – 16:00 Venue Hire Fee: £1,500+VAT Photography One of the fantastic benefits of having your wedding at Somerset House is the opportunity to have photographs in our famous Edmond J Safra Fountain Court with its dancing fountains (seasonal). Included in your hire is a 45 minute slot, following the ceremony, for photographs in our iconic Courtyard. The perfect backdrop for your day. Please note that as an arts and culture centre open to the public, we cannot confirm what might be happening in the Courtyard or around the rest of the public areas at Somerset House at that time. We have a very exciting and constantly expanding public programme, which sees lots of different installations, exhibitions, artwork and public events all over the site. It’s a huge part of what makes us Somerset House. There are also occasions where essential works need to take place on the building and these instances are out of our control. Add a Sit-Down Reception Available as an add-on for the Afternoon Ceremony only. Currently available for up to 15 guests. Option 1: Portico Rooms While you and your guests are taking your photos in the beautiful Edmond J Safra Fountain Court, and enjoying a drink on our River Terrace, our suppliers can transform this space into the perfect sit down dinner. Venue hire: additional £7,000+VAT. This extends your guest access to 22:00, venue clear by suppliers by 23:00. Includes a private area of our River Terrace between 16:00 – 17:30 Option 2: Seamen’s Hall If you would like to host your sit down reception in a different space at Somerset House then the Seamen’s Hall, located on the ground floor of our South Wing, with marble floors, imposing Corinthian columns and huge windows, would be the perfect option. Entered via central doors from our stunning Edmond J. Safra Fountain Court, the Seamen’s Hall leads directly out onto our exclusive River Terrace, a section of which is included in the hire, offering panoramic views of the Thames and surrounding iconic London landmarks. Venue Hire: additional £8,000 + VAT. This will give suppliers access from 18:00, guests from 18:30-22:00 and venue clear by 23:00. Includes a private area our River Terrace between 16:00 – 18:30 Sit-Down Reception Only If your ceremony is already booked then this is the perfect option for your celebration. Currently available for up to 15 guests. Option 1: Portico Rooms Located on the first floor of the South Wing, the Portico Rooms are a spacious and versatile suite of rooms offering a contemporary and elegant location for evening events. With original features and uninterrupted views of the London skyline, the Portico Rooms offer a stylish and versatile backdrop for your sit down reception. Venue hire: £8,000+VAT. This will give suppliers access from 17:30, guests from 18:30-22:00 and venue clear by 23:00. Option 2: Seamen’s Hall Located on the ground floor of the South Wing, the Seamen’s Hall has marble floors, imposing Corinthian columns and huge windows, making it the perfect space for evening gatherings. Entered via central doors from our stunning Edmond J. Safra Fountain Court, the hall leads directly out onto our exclusive River Terrace, a section of which is included in the hire, offering panoramic views of the Thames and surrounding iconic London landmarks. With original period features including black and white marble flooring, it offers an air of expansive elegance, lending itself beautifully as an evening venue. Venue Hire: £9,000+ VAT. This will give suppliers access from 18:00, guests from 18:30-22:00 and venue clear by 23:00.
Based in an iconic building with a rich history, Battersea Arts Centre is a unique venue with a number of flexible spaces for events of all sizes. With an eclectic mix of historical architecture and theatrical flair, the venue provides everything you need to make your event last long in the memory. Battersea Arts Centre hosts a wide variety of events; from weddings, award ceremonies, parties, location filming and conferences. Capacities of largest rooms in the venue (multiple spaces available): Grand Hall: Event Seating: 600 Cabaret: 500 Dining: 350 Standing: 800 Council Chamber: Event Seating: 160 Cabaret: 150 Dining: 120 Standing: 200 Boardroom: 40
With an industrial yet modern look, in Shoreditch offers a tech-themed venue with a double-height ceiling and lots of natural light. Panels, pitch events, networking meet-ups and presentations are supported by high spec AV throughout, including wired and wireless casting options, 6 microphones, catch-box, record out capability and a SONOS system you can control. Half day and full day bookings available.
West London’s premier event spaces Our refurbished Victorian foundry with 5 interlinking spaces and 2 large secluded courtyards are available for all occasions. Featuring natural brickwork, high ceilings with exposed beams, wooden floors, large windows and skylights that allow for abundant daylight. While retaining its original features, this location also benefits from all the modern components to create the perfect event. Studio 1: 130 theatre / Ceremony only Studio 2: 180 standing / 140 theatre / 90 seated Studio 4: 250 standing / 300 theatre / 225 seated Studio 5: 250 standing / 280 theatre / 180 seated Courtyard 1: 200 standing Courtyard 2: 200 standing
Situated in the City of Westminster, Porchester Hall’s Grade II listed classic art deco design and understated elegance make it a sought-after venue for a variety of events. The grand entrance to the Hall is ideal for reception drinks and leads guests up the elegant staircase with its ornamental bronze and wrought iron banisters, striking marble walls and crystal chandelier. From the stairway, guests are led through to the Main Hall, which is the very essence of grandeur and opulence. Porchester Hall is ideal for weddings, charity galas, conferences, fashion shows, filming, boxing, banquets, exams, private parties, concerts and much more. The main hall’s grandeur and versatility have seen it play host to concerts from the likes of Ed Sheeran, Amy Winehouse, Kylie Minogue and Pink Floyd; broadcasts such as Beyoncé‘s ‘Black Is King’ and Monty Python’s ‘The meaning of Life’; as well as countless legendary parties. The Small Hall, Duchess of York Suite and the Blue Room are all ideal for smaller events, or as extensions and ancillaries to the Main Hall. Catering We work with a carefully selected group of caterers to provide you with a wonderful selection of menu choices to suit all cultures, tastes and budgets. For flexibility, we also offer a dry-hire option, along with corkage and cash bars. Suppliers We have a network of fantastic recommended partners, including photographers, DJs, entertainers, florists and AV, however our clients are welcome to use their own suppliers if preferred.
Please note - private events only. All ticketed/music event enquiries should contact the venue directly through their website contact page. Any enquiries for club nights / promoted events will be ignored!!!! Interior This outstanding location is composed of two flexible industrial spaces with high ceilings, on site catering facilities and office / green room space ( please refer to floor plans for further information ) Exterior There is a long outdoor courtyard, street-wise decoration, outdoor area, overlooking the canal, close proximity to Olympic village, toilet facilities, and separate power outputs. The venue has a carpark and ground floor loading areas to accommodate crew parking and the loading/unloading of equipment both inside and outside of the spaces Studio 92 = 2500 sq ft + 4.5m height Studio 94 = 3000 sq ft + 4.5m height
Located on the first floor of the South Wing, the Portico Rooms are a spacious and versatile suite of rooms offering a contemporary and exclusive location for your meeting. With original features, natural daylight and uninterrupted views of the London skyline, the Portico Rooms offer a stylish and versatile backdrop. For any company get together Included in the hire are two private balconies, which offer uninterrupted views of our famous Courtyard on one side and the River Thames on the other, providing a truly inspiring setting. Morning Hire Access from 07:30-11:30 Venue Hire Fee: £2,500+VAT (includes supplier set up and derig) Afternoon Hire Access from 13:30 – 17:30 Venue Hire Fee: £2,500+VAT (includes supplier set up and derig) Full Day Hire Access from 07:30 – 17:00 Venue Hire Fee: £3,750+VAT (includes supplier set up and derig) Catering Options If one of our many onsite restaurants a cafes don’t take your fancy, our onsite caterer, Bryn Williams at Somerset House will ensure culinary excellence is at the forefront of your experience, while maintaining the highest standards of catering health and safety throughout your event. Option 1: £24.95 + VAT per person Tea & coffee on arrival Hydration Station: cucumber & mint/lemon & lime Mid-morning tea, coffee & cookies Selection of freshly prepared sandwiches & wraps Fruit cup Mid-afternoon tea, coffee, brownie & granola bar Option 2: £31.50 + VAT per person Tea, coffee & mini pastries on arrival Hydration Station: cucumber & mint/lemon & lime Mid-morning tea, coffee & cookies Selection of freshly prepared sandwiches & wraps Selection of freshly prepared salads Fruit cup Mid-afternoon tea, coffee, brownie & granola bar AV Options Option 1: AV Package from £1,445 + VAT Audio : PA sound system, mixing desk, 2 x handheld mics, 2 x lapel mics, 1 x lectern mic Presentation : 2 x 65” LCD Screens, 2 x laptops, seamless switching between slides and video, clicker and lectern Technician : 1 x technician Option 2: Video Conference Upgrade (in addition to AV Package) from £1,601 + VAT A technician will manage a video conferencing presentation as host presenter using a show laptop. As host, they will be able to manage the participants, cue in presenters and advance slides. Also included is a camera operator and camera to capture all the action within the room for those joining remotely. Option 3: Boardroom from £1,596.50 + VAT This option is designed for clients using the Portico room for a U-shaped or hollow square boardroom set up using push to talk microphones with our twin 65” LCD screens for PowerPoint. (If sound is required for the presentations, we would need to add a PA system). Option 4: Live Streaming (in addition to AV package) from £3,919 + VAT Broadsword can create the perfect live streaming solution for your event and will put together a bespoke quote based on your requirements. Enhance Your Event Private Views: Combine your event with exclusive access to one of our exhibitions. Available outside public opening hours. Guest Tickets: Surprise your guests with tickets to an exhibition alongside your event. Available during exhibition opening hours. Exhibition Talks and Tours: Offer your guests a unique insight into one of our exhibitions. Only available outside of opening hours. Behind the Scenes Tours: Whether it’s an historical or film location tour, you can enrich your guests’ experience by taking them on a journey through Somerset House. Our Historical Highlights tours are typically 60 minutes and introduce the history of our magnificent 18th century building – taking in everything from Tudor intrigue to Georgian enlightenment. Your guide will lead the group from the intricate Lightwells to the atmospheric, subterranean Deadhouse, visiting graceful staircases and the iconic Edmond J .Safra Fountain Court.
Ideally located just a short walk from Liverpool Street Station, Spitalfields Conservatory offers a unique space for a lasting impression and a key talking point for any event. Tiered seating looks onto a focal video wall alongside ample floor space. The transparent ceiling coupled with vast glass windows allow for an abundance of natural light. Perfect for presentations, drinks receptions, away days and more, the Fora events team will be happy to discuss your ideas and requirements. This venue can also provide bespoke packaged live streaming services, allowing for your event to reach thousands across the globe.
PLEASE NOTE THIS VENUE ONLY ACCEPTS CORPORATE EVENTS PERFECT FOR GAMING EVENTS, EXHIBITIONS, PRODUCT LAUNCHES AND EXPERIENTIALA totally unique, atmospheric and historic 9000 sq/ft venue, deep in the heart of Clerkenwell.Nestled within the hub of London's design and creative district, lies a prison built in the 17th Century, this 130 standing venue has a long turbulent history. It was one of the busiest prisons in Victorian times, and well known for its attempted inmate escapes, as well as being used as an air raid shelter during the Blitz. The cavernous, segmented chambers hold the infrastructure to cater to almost any type of event, offering space that it is impossible to find elsewhere in popular post codes for commercial events in London. Where else can you offer exhibitors packaged up space in individual prison cells? ---- Due to council restrictions we cannot hire the venue later than 23:00. Guests should be offsite by 21:30. The venue will not accept the following: Warehouse (rave) parties, Loud music events, or late evening events. NOTE: This space is partially outside and exposed to the elements.
Converted Victorian railway in East London. The space covers 2400 sq ft Used at night as a nightclub (evenings) and live streaming video production studio (day time). As a music venue we work with London promoters like Bodyhammer, Sisu, EatYourOwnEars, BabaYagasHut, ThirtyThreeThirtyThree, Serious, Parallel Lines and Upset The Rhythm. We've hosted everything from James Blake's private party to The London Jazz Festival and H&M corporate parties. If you want a raw, intimate experience in East London without compromising on sound and production then this is the spot for you. The space is setup for broadcast quality live streaming. Fully equipped with pro broadcast equipment, studio lighting, moving heads, smoke machine, sound desk, pioneer CDJ's, 1210 turntables, range of studio and live mics. See separate 'room' below for more details and photos on this service.
The London EDITION offers a range of luxurious contemporary event spaces that are the ideal stage for high-end corporate and private events - from anniversary dinners and product launches to board meetings and investors’ dinners. Studio 2 is extremely versatile and can accommodate a variety of set-ups tailored specifically for each individual event. With a maximal capacity of 80 standing guests, you can hire the space for unforgettable standing receptions, parties, formal dinners and presentations. A boardroom set up, Studio 1 is perfect for meetings, private lunches and intimate dinners up to 12 guests.
Senate House in leafy Bloomsbury, Central London is one of the capital’s best known landmark event venues, combining style, grandeur and history with modern conferencing facilities. Built in 1936, Senate House is an iconic Art Deco statement on the London skyline. The rich history and architecture of this unique venue in London inspired George Orwell and has made it an ideal location for conferences, weddings, fashion shows and corporate events. Daytime availability. https://london.ac.uk/venues
The Tab Centre is a historic building situated in the heart of Shoreditch. Its ivory-coloured grand hall is graced with elegant pilasters and a wrought-iron balustraded gallery. The Main Hall is a bright open blank canvas space, perfect for XXX and can accommodate up to 140 guests. The gorgeous new secret garden, a true hidden gem of Shoreditch, is great for Corporate BBQ or Drink Receptions, or even as a break out space for Team Meetings, Filming hires and Corporate events! We also have a number of smaller spaces for up to 50 people, great for workshops, rehearsal spaces and training sessions. We have a full service kitchen on site, as well as a fully kitted out, dedicated recording studio for any required event too. We are also wheelchair accessible throughout the building. As a charitable organisation, the venue’s profits go to running the centre’s community projects, so hiring the centre is also giving back!
An ideal destination for hosting events. Located just 500m away from Farringdon tube station, making it an easy-to-reach location from across Central London and from further destinations. Right in the heart of London, this venue has four spaces to welcome events such as conferences, seminars, meetings, workshops, team away days, and evening networking events. Each space boasting individual features such as large Georgian windows allowing lots of natural light and a bright atmosphere in both our Boardroom and Workspace. Our Auditorium has lots of open space and the added advantage of a dedicated and exclusive break out space for breakout sessions or for those all-important networking opportunities. Event Spaces: Workspace: Available 8am - 8.30pm. Capacities: Theatre 50, Workshop 35, Boardroom 24. A/V: Video-Tile screen, 2 handheld mics and speakers, and videoconferencing. The Auditorium and Break-out Space: Available 8am-9pm. Capacities: Theatre 80, Workshop 64, Boardroom 30. A/V: Ceiling hung projector, video conferencing, 2 x handheld mics, 4 x lapel mics. The Boardroom: Available: 8am - 8.30pm. Capacities: Boardroom 18. A/V: LED TV Screen and video conferencing facilities. The Café and Demonstration space: Available: 6pm-8pm. Capacities: Standing 120, Theatre 50. A/V: Microtile screen wall, 2 lapel mics and 2 handheld mics. We understand how crucial choosing the right venue is for ensuring an excellent delegate and event experience. That’s why we offer: Event management: Our expert Events team can support you to manage all aspects of your events. Free Wi-Fi: Anyone using our building facilities has free access to our Wi-Fi broadband connection. Catering: We can arrange any requirement you may have for catering through our preferred suppliers Audio Visual: We have a full audio-visual package included in the room hire, including HD projector, HD screens, Laptops, Speakers, Microphones, Videoconferencing, Recording and Streaming options. Audio Visual technical support is also available on request Stationery: All rooms come with stationery – white boards and flipcharts are available Competitive pricing: We offer competitive venue hire and catering pricing without compromising on quality!
Over 3500 SQFT of blank canvas space in the City of London. Situated in the heart of the City, a short walk from Bank, underneath Cannon Bridge Station, The Steel Yard has been extensively refurbished and offers a new experience to The Corporate market. The Steel Yard comprises of two beautifully restored Victorian railway arches featuring a reception bar, main hall and mezzanine. The venue offers excellent production potential with in-house lighting, sound and AV to make your live and virtual events memorable. Importantly, it also offers one of the fastest internet speeds out of all of London’s venues, presenting opportunities in this current climate to communicate to your clients, staff and key stake holders effectively. Managed by Oxygen, the venue offers an exciting blank space supported by an expert team of production specialists to help transform the space to your exact needs, whether it be hosting dinners, award ceremonies, drinks receptions, conferences, exhibitions or fashion shows and product launches, together with Oxygen and the Steel Yard you will have a truly successful event that achieves your goals. The venue is loved by the corporate market for its flexibility to promote and raise company brands. There is a wealth of options to make the venue your own through branding on the columns, within the arches and along the bars. The venue can also provide bespoke packaged live streaming services, allowing for your event to reach thousands across the globe.
When the UK went into lock-down in March 2020 there was only one thing you could be sure of – the events industry would be on hold for a little while. But as the lock-down was extended and virtually everyone was in quarantine, the industry had to start coming up with clever ways of interacting with their audience. Live streaming events aren’t brand new since Covid-19, but they’re becoming incredibly popular methods of getting social while maintaining social distancing. If you’re looking to organise your first live streaming event, look no further than Canvas. We’re here to help you from idea conception to choosing a venue.
Hire a venue
Some event organisers assume that hosting a live streamed event might mean they don’t have to hire a venue. This can definitely be the case for low-key events between colleagues – if you don’t require a slick and smart presentation, you can save some money hosting from your home or office. But if you’re sharing your event on social media, or if it’s ticketed, you’ll want to hire a venue and work together to create your event. Your venue manager will be experienced with the technology required, and can help you set up your live streaming event to make it as successful as possible, even if you have limited knowledge of what to do.
The other benefit of hiring a venue is that it will be a relatively controlled environment. If you’ve ever been on a conference call you’ll know how distracting it can be when one person has a lot of noise in the background. By hiring a venue you’ll be secure in the knowledge that your background will be professional, you won’t have a lot of noise in your environment, and you’ll have all the technology and support that you’ll need.
Find a purpose
What’s the purpose of your live streaming event? Loads of different event types can work really well when streamed live, so the purpose will predominantly depend on what event you’re actually organising. If it’s a virtual wedding, it’s to celebrate with any loved ones who can’t be with you on your special day. If it’s a virtual product launch, it’s to share new ideas with a large audience.
When it comes to corporate live streaming events, if you have your audience in mind, why not send them a survey to find out what they’d like to see at your live streaming event? Have a think about what outcome you’d like from the event as well. Are your goals financial or more about exposure? They’re probably both, but it’s a good idea to take some time to think about what would need to happen for you to consider your new live streaming event a success.
Choose a live streaming platform
There are lots of live streaming platforms out there, so it can be a bit overwhelming to start deciding which one is right for you. Firstly, who is your audience? Do you work together and tend to use the same video conferencing platform for every meeting? Or are you hoping to attract outside viewers? If so, it’s a good idea to choose a platform that they can download for free or better yet, that they already have on their devices. If you’re not sure what platforms are popular currently, ask your survey recipients which platform they’d prefer to use. Some are totally free and some aren’t, so make sure your budget has space for any costs you’ll need to pay.
If you’re working with a venue for your live streaming event, ask the venue manager about the live streaming platform they tend to use. In the case that you’re using their technology and staff, it’s a good idea to stick to their preferred platform as well, to avoid technical difficulties on the day.
Get your technology ready
Whether you’re accustomed to hosting live streaming events or if this is your first, there are some basic pieces of equipment you’ll need. Depending on whether you’re hosting something elaborate like a live streamed concert, or more along the lines of a virtual meeting, your requirements will be different. Working with an experienced venue is a really good way to make sure you’ll have all the right tech, so check in with your venue manager for advice on what technology will be useful. Remember if you have speakers or artists joining the live stream remotely, they’ll also need all the right equipment.
Make sure you talk to your venue manager about their wifi, as it will need to be super speedy to cope with live streaming at a high quality. There’s nothing more frustrating than watching an event online that lags or keeps cutting out, so high-speed internet is vital.
The of the amazing benefits of organising a live streaming event is it allows many people to join in the fun, including people who may not have been able to come to the event in person for accessibility reasons. Make the most of this by ensuring your live streaming event is accessible for people with varied requirements. There are several companies who can provide software that adds live captions or subtitles to live streamed events for deaf or hard of hearing guests. You can also include audio descriptions for blind and low vision attendees.
Practice, practice, practice!
Technical difficulties are the number one thing that are going to put your guests off, or encourage them to leave half-way through, so it’s always wise to do a demo or test run. Make sure you know how to work all of the equipment, and it’s good to have some back-up options if that’s possible. You’ll want to make sure the sound and video quality are both good, so have a friend join your test event on different devices to check it works across multiple technologies.
Before you host your live stream event or video, it’s a good idea to plan your content. If you’re used to hosting events it can be tempting to talk off the cuff or make it up as you go along, but the pressure of hosting an event live that will be accessible to watch later can make even the best host go blank. Make sure you know the points you want to hit and have a list of them in front of you. If you’re working off slides you could consider sharing the screen with your attendees. Once you’ve hosted your event, don’t forget to embed the video onto your website so it can be accessed in the future. Some of your guests may not have been able to make the live event (it can be tricky to juggle other commitments or different time zones) so it’s a good idea to make sure it’s available for them to watch afterwards. Alternatively, some attendees who really enjoyed your live streamed event may want to share it with their friends and co-workers, so you’ll gain a bigger audience if it’s online permanently.
Before the Coronavirus pandemic there wasn’t a big push to try lots of different types of events over video or live streaming; the most common were meetings, webinars, and live concerts. Now we’re looking to a new normal in the events industry and event organisers are trying just about every style of event over video. From virtual weddings, baby showers and hen dos, to digital conferences, expos and corporate events, to online birthday parties, award ceremonies and product launches. Once you know what kind of event you’re organising, just find the perfect venue through Canvas and they can help make your next live streaming event idea a reality.
The main benefit of hosting a live streamed event is that it is relatively easy! Although it can be tempting to get caught up in needing top of the range equipment, if you’re hosting to a small audience or to your colleagues, all you need is a smart phone and access to a social platform such as Facebook Live, YouTube Live or Instagram Live. For public events, it’s best to work with a venue or company who can help you with the technology. Live streamed videos tend to pull a larger audience than pre-recorded videos, and audiences normally watch for longer and engage more. It’s also a great way of building up your online content, as you can share the video on your social platforms and embed it into you website for subsequent viewing.
If you haven’t hosted an online or live streamed event before it can be a bit daunting, especially if you don’t know where to start. By partnering with one of Canvas’ live streaming venues, you can be sure you’ll be in the hands of an expert. Your venue manager will be familiar with live streaming for a variety of events and will be able to help with the technology requirements, creating a professional atmosphere and setting up a test run or demo.
Aside from audio-visual capabilities, the most important thing you’ll need is a super speedy and reliable internet connection. Cutting out halfway through would be a live streaming event organiser’s worst nightmare, so make sure you can rely on the WiFi to keep your video sharp and your audio clear. If you have a number of remote contributors it’s a good idea to check in with them in advance and check their internet connection is good too. Doing practice runs of your event is a great way to iron out all the creases with your technology before the big day.