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Live Streaming Venues in London

Find and book a live streaming venue in London

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Planning a live streamed event has a lot of benefits, but it can feel overwhelming if you’re not sure where to start. Luckily, you’re already in the right space. The experts at Canvas and our experience venue managers have teamed up to make sure your first live streamed event is a success, whether you’re planning a virtual wedding, a digital conference or an online concert.

Live streamed events are a great way to connect your audience across the globe when its not possible to have everyone in the same venue. Your speakers will also appreciate the opportunity to expand their own audiences and network online with other professionals. Get in touch with our experienced venue managers today to organise a stress-free and slick live streamed event.

How to plan a live streaming event

When the UK went into lock-down in March 2020 there was only one thing you could be sure of – the events industry would be on hold for a little while. But as the lock-down was extended and virtually everyone was in quarantine, the industry had to start coming up with clever ways of interacting with their audience. Live streaming events aren’t brand new since Covid-19, but they’re becoming incredibly popular methods of getting social while maintaining social distancing. If you’re looking to organise your first live streaming event, look no further than Canvas. We’re here to help you from idea conception to choosing a venue.

Hire a venue

Some event organisers assume that hosting a live streamed event might mean they don’t have to hire a venue. This can definitely be the case for low-key events between colleagues – if you don’t require a slick and smart presentation, you can save some money hosting from your home or office. But if you’re sharing your event on social media, or if it’s ticketed, you’ll want to hire a venue and work together to create your event. Your venue manager will be experienced with the technology required, and can help you set up your live streaming event to make it as successful as possible, even if you have limited knowledge of what to do.

The other benefit of hiring a venue is that it will be a relatively controlled environment. If you’ve ever been on a conference call you’ll know how distracting it can be when one person has a lot of noise in the background. By hiring a venue you’ll be secure in the knowledge that your background will be professional, you won’t have a lot of noise in your environment, and you’ll have all the technology and support that you’ll need.

Find a purpose

What’s the purpose of your live streaming event? Loads of different event types can work really well when streamed live, so the purpose will predominantly depend on what event you’re actually organising. If it’s a virtual wedding, it’s to celebrate with any loved ones who can’t be with you on your special day. If it’s a virtual product launch, it’s to share new ideas with a large audience.

When it comes to corporate live streaming events, if you have your audience in mind, why not send them a survey to find out what they’d like to see at your live streaming event? Have a think about what outcome you’d like from the event as well. Are your goals financial or more about exposure? They’re probably both, but it’s a good idea to take some time to think about what would need to happen for you to consider your new live streaming event a success.

Choose a live streaming platform

There are lots of live streaming platforms out there, so it can be a bit overwhelming to start deciding which one is right for you. Firstly, who is your audience? Do you work together and tend to use the same video conferencing platform for every meeting? Or are you hoping to attract outside viewers? If so, it’s a good idea to choose a platform that they can download for free or better yet, that they already have on their devices. If you’re not sure what platforms are popular currently, ask your survey recipients which platform they’d prefer to use. Some are totally free and some aren’t, so make sure your budget has space for any costs you’ll need to pay.

If you’re working with a venue for your live streaming event, ask the venue manager about the live streaming platform they tend to use. In the case that you’re using their technology and staff, it’s a good idea to stick to their preferred platform as well, to avoid technical difficulties on the day.

Get your technology ready

Whether you’re accustomed to hosting live streaming events or if this is your first, there are some basic pieces of equipment you’ll need. Depending on whether you’re hosting something elaborate like a live streamed concert, or more along the lines of a virtual meeting, your requirements will be different. Working with an experienced venue is a really good way to make sure you’ll have all the right tech, so check in with your venue manager for advice on what technology will be useful. Remember if you have speakers or artists joining the live stream remotely, they’ll also need all the right equipment.

Make sure you talk to your venue manager about their wifi, as it will need to be super speedy to cope with live streaming at a high quality. There’s nothing more frustrating than watching an event online that lags or keeps cutting out, so high-speed internet is vital.
The of the amazing benefits of organising a live streaming event is it allows many people to join in the fun, including people who may not have been able to come to the event in person for accessibility reasons. Make the most of this by ensuring your live streaming event is accessible for people with varied requirements. There are several companies who can provide software that adds live captions or subtitles to live streamed events for deaf or hard of hearing guests. You can also include audio descriptions for blind and low vision attendees.

Practice, practice, practice!

Technical difficulties are the number one thing that are going to put your guests off, or encourage them to leave half-way through, so it’s always wise to do a demo or test run. Make sure you know how to work all of the equipment, and it’s good to have some back-up options if that’s possible. You’ll want to make sure the sound and video quality are both good, so have a friend join your test event on different devices to check it works across multiple technologies.

FAQs Live Streaming Venues in London

How do I host a live streaming video?

Before you host your live stream event or video, it’s a good idea to plan your content. If you’re used to hosting events it can be tempting to talk off the cuff or make it up as you go along, but the pressure of hosting an event live that will be accessible to watch later can make even the best host go blank. Make sure you know the points you want to hit and have a list of them in front of you. If you’re working off slides you could consider sharing the screen with your attendees. Once you’ve hosted your event, don’t forget to embed the video onto your website so it can be accessed in the future. Some of your guests may not have been able to make the live event (it can be tricky to juggle other commitments or different time zones) so it’s a good idea to make sure it’s available for them to watch afterwards. Alternatively, some attendees who really enjoyed your live streamed event may want to share it with their friends and co-workers, so you’ll gain a bigger audience if it’s online permanently.

What events work best with live streaming?

Before the Coronavirus pandemic there wasn’t a big push to try lots of different types of events over video or live streaming; the most common were meetings, webinars, and live concerts. Now we’re looking to a new normal in the events industry and event organisers are trying just about every style of event over video. From virtual weddings, baby showers and hen dos, to digital conferences, expos and corporate events, to online birthday parties, award ceremonies and product launches. Once you know what kind of event you’re organising, just find the perfect venue through Canvas and they can help make your next live streaming event idea a reality.

What are the benefits of live streaming an event?

The main benefit of hosting a live streamed event is that it is relatively easy! Although it can be tempting to get caught up in needing top of the range equipment, if you’re hosting to a small audience or to your colleagues, all you need is a smart phone and access to a social platform such as Facebook Live, YouTube Live or Instagram Live. For public events, it’s best to work with a venue or company who can help you with the technology. Live streamed videos tend to pull a larger audience than pre-recorded videos, and audiences normally watch for longer and engage more. It’s also a great way of building up your online content, as you can share the video on your social platforms and embed it into you website for subsequent viewing.

What is the best way to live stream an event?

If you haven’t hosted an online or live streamed event before it can be a bit daunting, especially if you don’t know where to start. By partnering with one of Canvas’ live streaming venues, you can be sure you’ll be in the hands of an expert. Your venue manager will be familiar with live streaming for a variety of events and will be able to help with the technology requirements, creating a professional atmosphere and setting up a test run or demo.

What is needed to live stream an event?

Aside from audio-visual capabilities, the most important thing you’ll need is a super speedy and reliable internet connection. Cutting out halfway through would be a live streaming event organiser’s worst nightmare, so make sure you can rely on the WiFi to keep your video sharp and your audio clear. If you have a number of remote contributors it’s a good idea to check in with them in advance and check their internet connection is good too. Doing practice runs of your event is a great way to iron out all the creases with your technology before the big day.

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