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Break out of your standard meeting room, and find something FAR more inspiring in our list of meeting rooms available to hire in London.... Business Meeting - Venue Hire London | Canvas Events Business Meeting - Venue Hire London | Canvas Events
 

Meeting Rooms in London

Find and book a meeting room or meeting venue in London

Here at Canvas we offer a vast selection of meeting rooms and venues within London. You will find venues that are suited to any budget, from cheap though to prestigious, from a cool and intimate private space to a larger, modern executive one. We showcase both designated corporate meeting rooms, specifically designed to meet your every possible business need, as well as the most unique and unusual meeting room venues in which to run a boardroom meeting or even strategy, team-building and creative brainstorming sessions out of the office. With so much out there to choose from, it’s a fantastic opportunity to select a venue that is both at the top of its game and which will help you to make your meeting stand out from the crowd, engaging your guests to a much greater extent in a space that is as inspiring creatively as it is practical.
  • Holborn

    The Saw Holborn

    Standing 1050
    Theatre 220
    Cabaret 150
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  • Marylebone

    The Royal Oak

    Standing 50
    Dining 30
    Boardroom 20
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  • Liverpool Street

    Cinnamon Kitchen

    Standing 300
    Theatre 100
    Cabaret 100
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  • Fitzrovia

    Stephen Street Terrace

    Standing 250
    Theatre 60
    Dining 150
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  • Fitzrovia

    Whitfield Street Space

    Standing 200
    Theatre 120
    Cabaret 120
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  • Bayswater - Paddington

    Ma-Dame London

    Standing 110
    Theatre 90
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  • Temple

    Arundel House

    Standing 225
    Theatre 180
    Cabaret 80
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  • Dulwich

    Dulwich Picture Gallery

    Standing 400
    Theatre 110
    Dining 400
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  • The Southbank

    The Violin Factory

    Standing 160
    Theatre 70
    Dining 45
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  • Southwark

    Tropical Library

    Standing 60
    Theatre 50
    Dining 45
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  • Goodge Street

    Fitzroy Square Gallery

    Standing 200
    Theatre 80
    Cabaret 75
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  • Clapham North

    Fu Manchu

    Standing 250
    Dining 50
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How to Organise a Meeting that Works

?First time organising a big meeting? No matter what tips you get from you co-workers, if you’ve been tasked with it, then it’s all down to you. Whether it’s a team get-together, an AGM, or a meeting with Directors form different countries, the basic structure and to-do list will be the same. Use these tips as your basis and relax, we know you’ve got this covered.


Understand the Purpose


Why is this meeting happening? Is it something regular that happens every few weeks or every year? Has it been spontaneously called to discuss a certain issue? Is it a planning meeting? A review meeting?


Understanding exactly what the meeting is for, and the objectives that are to be met by the end of it, is the first step in organising a meeting that will be successful – and not something that will just lead to more meetings. It will also help you to know exactly who it is relevant to invite.


Is Now the Right Time?


Does the schedule for the meeting make sense? If you know that crucial documents will be missing, or a certain member of the company will be out all of that week, consider delaying the date. While many will think that sooner is better, there is no use in having a meeting what doesn’t fulfil its purpose. If you have to organise another meeting for two weeks later, then everyone’s time – including yours – will be wasted.


Discuss


If this is a new meeting, that doesn’t have a standard agenda, discuss it with the attendees in advance. What do they believe it’s about? What are the key things that they are looking to achieve from it? Is there an important issue that they believe should be added to the agenda, or notes that should be circulated? The more prepared everyone is, the smoother the meeting will be.


Find a Venue


Finding an appropriate venue for your meeting is important. You should think carefully about the location, as no one will want to have to travel very far to attend if they can avoid it. Luckily, there are loads of meeting rooms for hire in London, so finding one won’t be an issue. Preferably, you are looking for somewhere with a lot of natural light, and with enough room that people don’t feel cramped in around a table. If your meeting is going to be a long one, consider a more casual setting where members can be relaxed while they sit and discuss the important matters that have brought them together. This is particularly true if it is a planning meeting, as attendees will benefit from a more creative space to brainstorm ideas.


Agenda


If you have a detailed agenda, then you’re meeting is much more likely to run smoothly and on time. Preparing a draft of this in advance and collaborating with those attending in case they have anything to add is a good way to start. Having times beside each point, as well as references to documents that are to be reviewed, will keep everyone on track. Send the agenda, and all relevant documents, out a week beforehand. A reminder should be sent the day before as well. Bringing a few paper copies of the relevant documents to any meeting will always be useful, as many people still prefer to annotate by hand.


Appoint a Chair


Having someone chairing the meeting is crucial to ensure that it doesn’t get out of hand. With a chairperson finalising all of the decisions made by the group, as well as moving on the next section of the agenda when appropriate, the meeting will run like clockwork. A Chair makes it more likely that things will keep to time, and any tangents curtailed when not relevant.


The Chair usually has extra notes on their agenda, such as who will be speaking about a certain point, notes to mention certain issues. As well as this, there should be an explanation on what the purpose and objectives are for each part – and what actions need to be decided upon.


Minutes


If there are no minutes recorded at the meeting, then the meeting never happened. A written record of all decisions taken is vitally important – and will show members what needs to be actioned and for when. The person taking the minutes is generally not a part of the meeting in any other way, but they shouldn’t be afraid to speak up if they require clarification on anything!


Minutes should be circulated to everyone within a week of the meeting for approval, with Points of Action in bold so that everyone knows what they are to do as a result of the discussion.


Relax


If the meeting is likely to be a few long one, allowing the attendees to relax is important. Have an organised lunch break, plenty of tea and coffee, and even an evening reception afterwards for everyone to wind down. This is particularly useful if some attendees have travelled from far away to be there. It also provides a great networking opportunity for everyone.


Once everything is organised, there’s nothing more for you to do but relax. You have done all that you can to ensure a successful meeting, and now it’s up to the other members to put your hard work to good use.


Purpose is everything in a meeting, so once you know it, organising will be a breeze. Using these top tips will help you to ask the right questions, and to find the right venue that suits the style of your meeting. Once you’ve done it once, the next time will be easy!