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Find a unique venue in London to make sure your press day or media event is a memorable one. Small and intimate or larger scale, we can help.... Press Day - Venue Hire London | Canvas Events Press Day - Venue Hire London | Canvas Events
 

Press Event Venues in London

Find and book a unique press event venue in London

Press days often come with a lot of nerves and trepidation, with making a good impression being of paramount importance. One of the best and most effective ways to do this is to set the right tone from the start, creating an atmosphere that is professional, and to do this it’s vital you select the right setting to work with. Luckily, we have a vast collection of event spaces to choose from, from unique blank canvases in Central London to commercial gallery spaces and quirky warehouse venues in east London, as well as high end private apartments and funky spaces that are rich in character and charm. This means that no matter the subject matter at hand or the desired impression you wish to make with your press or media event, we have a venue that can work for you.
  • Canary Wharf

    28 West

    Standing 350
    Theatre 60
    Dining 60
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  • Covent Garden

    Blame Gloria

    Standing 250
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  • Camden

    The London Irish Centre

    Standing 500
    Theatre 400
    Dining 320
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  • Islington High Street

    RocketSpace Events

    Standing 80
    Theatre 100
    Dining 22
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  • Shoreditch

    Behind the Bike Shed

    Standing 400
    Theatre 200
    Dining 140
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  • White City

    Elephant West

    Standing 370
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  • Knightsbridge

    Canvas Knightsbridge

    Standing 200
    Theatre 80
    Dining 90
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  • Covent Garden

    ICETANK

    Standing 120
    Theatre 60
    Dining 60
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  • Fitzrovia

    36N

    Standing 200
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  • Soho, Fitzrovia

    Noho Showrooms

    Standing 80
    Theatre 80
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  • Notting Hill

    The Rum Kitchen

    Standing 220
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  • Regents Park

    Regent's Conferences & Events

    Standing 1200
    Theatre 370
    Dining 50
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How to Make Your Press Event a Success

An AGM might be the biggest event in the business year, but for many of the attendees, going to an Annual General Meeting is a boring affair, and something they’d rather get out of if at all possible. Due to this, it can be a difficult event to organise and run. We’ve put together our checklist of what you should do to ensure that yours is a success.

 

Delegate



If you don’t delegate some tasks, organising the AGM will take up all of your available time. Create a task list and split it between members of your team so that they know exactly what they need to do and for what date. Having clear roles and responsibilities will ensure that it all runs smoothly.



Choose Your Venue



The venue for your AGM is one of the most important factors that you need to decide on. You need to make sure that it comfortably fits everyone that you think will attend. You also need the venue to be suitable for presentations. There are loads of auditoriums for hire in London for exactly this purpose. Alternatively, you can go for a more creative space to liven up your AGM a little! If people are travelling from all over, try and have a central location that will be suitable for everyone.

 

Pick A Date



Once you have found the perfect venue for your needs, it’s time to pick a date. Make sure that you are giving yourself enough time to prepare, but that it is around the same date as you have used previously. Consider the people travelling for this, as it might affect what day of the week you choose to hold the meeting on.

 

Promote



Do you know who you are inviting? Is it just the key members or are you extending the invite list even further? Once you have the date set, let everyone know as soon as possible so that they can put it in their calendars! If they don’t know about it early, they probably won’t come.

 

Encourage



Explain in your correspondence what an AGM is all about and emphasise the importance that it has within your business. Stress the time of the AGM – and the ending time, so that everyone know that it won’t be a long-winded affair. Other encouragements include mentioning the refreshments provided, and that this is a great networking opportunity for everyone involved.

 

Accounts and End of Year Reports



These are just some of the items that are expected to be finalised by the AGM. Having them complete, and the data analysed, is a must, so that you can provide a summary to everyone involved. Your accounts department will already know this, but actually getting the data into a presentation format is the tricky part. Take your time looking at the key takeaways from this year and how it compares to previous years.

 

Agenda



Get together an agenda for the meeting as soon as you can. Lay it out with all of the key points, and you can even add time frames for each part if you think that it’s applicable. Send this out to everyone as soon as it is finalised so that they have a clear idea of what they can expect from the meeting.

 

Minutes



It’s important that you assign someone to take the minutes of the meeting, as they will be the document that everyone refers to afterwards. It will be a record of the results of voting, and any issues raised in the meeting. This should be typed up and sent out the everyone who attended (as well as those who didn’t) within the week. Make sure that contact details are recorded for everyone. Some members may have questions about parts of the minutes or additions to them, so this may go through multiple drafts.

 

Elections/Voting



An AGM is where any important elections or other votes regarding the company will occur. All of those attending should be aware of what they will be voting for in advance of the meeting so that it doesn’t take them by surprise. Make sure that you have good voting software set up to make this process as simple and straightforward as possible. Using software will speed up the process dramatically and results can be saved easily.

 

Other Tips:

 

Sometimes the simplest things can make the biggest difference when organising an AGM. Think about the following carefully and how they might make your meeting better than usual.



Introductions


While the majority might know the main members taking part, it’s important to introduce your Committee so everyone is clear on their roles.



Catering


It’s always encouraged to have some refreshments at an AGM. After all, many people have travelled from far away and might not have had a chance to eat.

 

Welcome


Have a member of staff greet people as they arrive and take their names. Not only is it important to welcome people, but you will then get a list of all of the attendees.

 

Test


Make sure that you have an equipment test before the AGM gets underway. No one likes a tech mishap!

 

Keynote


If you can get someone influential in your business area to say a few words, this will encourage attendance and spark everyone’s interest.


Network


Think about having a wine reception after the formalities so that everyone can relax and talk to one another.



If you follow this advice, your AGM will soon become something to look forward to, instead of just another meeting that people have to attend. Remember that this is important for your company, so stress that to your attendees and try to make it into a chance for everyone to get together, as well as discussing important matters.