“Account” means a registered account with the Website through which a Member can upload Content and manage a Venue’s Profile; “Agreement” means these terms and conditions, as amended from time to time;
“Associated Persons” means a Party’s or its Group members’ officers, directors, members, partners, employees, consultants, agents, representatives or professional advisers;
“Business Day” means a day, other than a Saturday, Sunday or bank or public holiday in England, and in each case ending at 5.30 p.m., on which clearing banks are open for non-automated commercial business in the City of London;
“Canvas” means Canvas Events Limited, a company incorporated and registered in England and Wales with company number 07590925, whose registered office is at 3rd Floor, 86-90 Paul Street, London, England, EC2A 4NE;
“Client” means the person or entity (whether a Member or Non-Member) using the services offered by Canvas, and whose usage will be governed by this Agreement;
“Commencement Date” means the date on which the Client confirms its intention to be bound by this Agreement;
“Confidential Information” means, in relation to a Party, any non-public information, in whatever form, which is confidential in nature, is designated orally or in writing as confidential, or which may reasonably be considered by a business person to be commercially sensitive, and which is provided by one Party to the other, including (i) the content of this Agreement, (ii) information relating to a Party’s clients, customers, suppliers, products, services, finances, operations, processes, formulae, plans, strategy, know-how, market opportunities, customer lists, commercial relationships and general business affairs, and (iii) material created by a Party that contains, or otherwise reflects or is generated or derived from, the information referred to above;
“Content” means all data and information uploaded to the Member’s Profile and Account, including pictures, videos, text, logos, and advertising;
“Data Protection Legislation” means the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and all subsequent applicable UK and European Union legislationin relation to the protection of personal data, including (to the extent applicable) the General Data Protection Regulation;
“Fees” means the fees agreed in writing between the parties;
“Force Majeure” means an event or sequence of events beyond a Party’s reasonable control (which could not reasonably have been anticipated and avoided by theParty seeking to claim Force Majeure) preventing or delaying it from performing its obligations hereunder, including war, revolution, terrorism, riot or civil commotion; blockage or embargo; acts of or restrictions imposed by government or public authority; explosion, fire, flood or natural disaster. Force Majeure does not include, without limitation,strikes, lockouts or other industrial action affecting the Party seeking to claim Force Majeure, or inability to pay, over-commitment or market or other circumstances which may make the terms of this Agreement unattractive to a Party;
“Group” means, in relation to a Party, that Party,any holding company or subsidiary of the Party, and any subsidiary of any such holding company;
“holding company” means a holding company as defined by section 1159 of the Companies Act 2006;
“Initial Term” for all Members means the initial term agreed in writing between the parties or, failing such agreement in writing, one year from the Commencement Date;
“Intellectual Property Rights” means any and all copyright, rights in inventions, patents, know-how, trade secrets, trade marks and trade names, service marks, logos, goodwill, design rights, rights in get-up, database rights and rights in data, the right to sue for passing off, utility models, domain names and all similar rights and, in each case:
whether registered or not,
including any applications to protect or register such rights,
including all renewals and extensions of such rights or applications,
whether vested, contingent or future, and
wherever existing;
“Losses” means all damages, liabilities, demands, costs, expenses, claims, actions and proceedings (including all consequential, direct, indirect, special or incidental loss or punitive damages or loss, legal and other professional fees, cost and expenses, fines, penalties, interest and loss of profit or any other form of economic loss (including loss of reputation)):
“Member” means a Client who has subscribed to the full fee-paying membership service offered in this Agreement.
“Non-Member” means a Client on a Basic Listing who uses Canvas’s services with no Initial Term and is subject to a commission-based structure.
“Profile” means the promotional web page dedicated to advertising a Venue, as maintained and managed by the Member;
“subsidiary” means a subsidiary as defined by section 1159 of the Companies Act 2006;
“VAT” means United Kingdom value added tax and any other tax imposed in substitution for it;
“Venue” means any venue that the Parties agree in writing will be featured on the Website or otherwise marketed and subject to the terms and conditions of this Agreement; and
“Website” means the website www.canvas-events.co.uk.
all stated times are UK times;
clause and sub-clause headings shall not affect the interpretation of this Agreement
a “person” includes a natural person, corporate or unincorporated body (whether or not having separate legal
personality) and that person's legal and personal representatives, successors and permitted assigns;
a reference to “writing” or “written” includes e-mail but not fax or text message;
a reference to one gender includes a reference to all genders;
a reference to the singular includes the plural, and vice versa;
any obligation on a Party not to do something includes an obligation not to allow that thing to be done; and
“including”, “include”, “in particular”, and similar expressions are illustrative and do not limit the sense of the words preceding those terms.
Subject to the Client’s compliance with the terms and conditions of this Agreement, Canvas will:
Provide the Client with an Account and log-in information and enable it to create a Profile visible to Website users, through which the Client can upload, submit, store, manage, and delete Content.
Include each applicable Venue on the Website.
Provide details through which potential users of a Venue can make contact with the Client.
Track communications between potential customers and Venues.
Provide the Member with an Account and Profile that is fully activated, allowing the Member to actively manage and promote their Venue through the Canvas platform.
If a Non-Member seeks to open an Account, Canvas may provide them with limited Account and log-in access. This Profile will not go live unless Canvas deems there is an opportunity for the Client to secure bookings either via one-off commission payments or through upgrading to a full membership.
Non-Members are subject to a 8-15% booking fee on any events confirmed via the platform.
The Member’s right to have a Venue marketed on the Website is non-exclusive. The Website may contain other locations similar to, and/or in a similar geographical area to, a Venue.
By entering into this Agreement, the Client hereby licenses and authorises Canvas to use, in its absolute discretion, any Intellectual Property Rights owned by the Client, both for the purposes of marketing a Venue and for its own promotional purposes.
To the extent permitted by Applicable law, Canvas disclaims all other warranties and conditions as to its or the Website’s performance, including but not limited to implied warranties relating to quality, fitness for a particular purpose, or ability to achieve a particular result.
The Client shall:
be responsible for the accuracy, honestyand suitability of the Content uploaded to its Account and Profile, and keep such Content up-to-date;
not upload any Content that is defamatory, obscene or illegal, that breaches any third-party rights including Intellectual Property Rights, that contains watermarks, or that is likely to cause offence, and the Client acknowledges that Canvas may, in its sole discretion, remove any Content which it believes is in breach of this clause 3.1.2;
not upload Content about an identifiable person (for example, by using that person’s name or image) without the consent of such person;
maintain the confidentiality of its Account password and log-in details, and disclose them only to those of its employees who need to know such;
contact Canvas immediatelyif it believes that a third party has gained access to its Account;
by submitting Content, grant Canvasan irrevocable, non-exclusive,worldwide, royalty-free, perpetual, sub-licensable and fully transferable licence to use, reproduce, display, modify and edit the Content;
provide Canvas with such information and assistance as Canvas may require to perform its obligations under this Agreement.
The Client shall use the Website in accordance with Canvas’s Website Terms of Use, as updated from time to time.
The Client:
shall respond to all enquiries regarding a Venue within twenty-four hours; and
acknowledges that Canvas Events does not participate in any communications between the Client and any actual or potential customer, although Canvas Events may contact and correspond with actual or potential customers if it so chooses and does not require the Client’s permission to do so.
The Client undertakes, represents and warrants that:
the information itprovides about each Venue is, and will remain, truthful, honest, accurate and not misleading;
each Venue is safe to be used for the purposes for which it is marketed;
each Venue meets all applicable statutory standards necessary for a public venue, and any specific standards pertaining to a particular Venue;
all employees, agents, contractors and volunteers who provide any goods or services in relation to a Venue have received all appropriate training and, where necessary, hold all licences required in order to perform their obligations in respect of a Venue;
it is either the legal owner of each Venue or has an exclusive relationship with a venue as either a caterer, event production company or a venue management company;
it is entitled to upload all Content that it uploads; and
it hasthe authority to enter into, and to perform its obligations under, this Agreement.
For all Clients:
The Client must maintain a response rate of at least 85% for enquiries received via the platform and respond within 24 hours during business hours.
Canvas reserves the right to remove the Client from the platform if this response rate is not maintained after written warnings.
For all Clients:
The Client must display full pricing on their Profile. Listings marked as "on request" will not be made live.
The Client must submit high-quality images as required.
The Client will pay the Fees in accordance with the terms of this Agreement. Save where the parties agree that the Fees will be paid annually in advance, the Fees for a Member are payable monthly in advance. Payment of Fees must be made in the manner agreed in writing between the parties or, in the absence of such agreement, no later than thirty days after the date of invoice. Where the parties agree that payments will be settled by direct debit, payment must be made on the first of the month (or the first Business Day after that date, if the first of the month does not fall on a Business Day). For Non-Members, commission payments will be issued on payment of the deposit for a Venue(or later, if agreed by Canvas) for payment within 30 days of the date of invoice.
A Member’s obligation to pay the Fees will begin from the date on which the Member is provided with a login, and the Member acknowledges that any failure to use the login and/or to create a profile will not alter its obligation to pay the Fees.
If Canvas does not receive payment for any instalment of the Fees by its due date, it may, without prejudice to its other rights and remedies:
disable or suspend the Client’s Account and cease both to market each Venue and to provide any software, services or support while payment remains overdue;
charge interest at a rate equal to that stipulated by the Late Payment of Commercial Debts (Interest) Act 1998, which shall accrue on all overdue amounts from the due date and until the date on which payment has been received along with all outstanding interest; and
charge reasonable additional administration costs relating to the collection of overdue amounts.
All amounts and Fees stated or referred to in this Agreement:
shall be payable in pounds sterling; and
are exclusive of VAT and all other applicable taxes.
Subject to its compliance with clause 2.1, and without prejudiced to clauses 5.3 and 6, Canvas is under no obligation to oversee, monitor or moderate the Website, and shall have no liability to the Client for not doing so.
Notwithstanding clause 5.1, Canvas may choose to oversee, monitor and/or moderate the Website, and in such case it reserves the rights set out in clause 6.1 and elsewhere in this Agreement.
Canvas reserves the right to offer a "concierge" service to certain Clients, whereby it will actively seek bookings for a Venue with commission being charged, subject only to the relevant venue being up-to-date with all Fee payments. Any such service will be offered at the absolute discretion of Canvas, is not guaranteed, and may be withdrawn at any time. Commission rates will be agreed with the venue which can range between 8-15%.
Canvas reserves the right to remove, without notice, the Client’s Profile, any Content and any Venue from the Website, and to prevent any such from featuring on search results if:
the Client fails to respond to contact from actual or potential customers within twenty-four hours;
the Client fails to pay the Fees as and when they fall due;
the Client’s Profile is, or becomes, inaccurate;
a third-party complaint is made regarding aVenue or the Content; or
Canvas believes that Content breaches any terms of this Agreement, or any law,or is otherwise inappropriate; or
Canvas believes that a Venue does not comply with the requirements set out in clause 3.4.
Canvas reserves the right to delete a Venue’s Account if no activity is conducted by the Client in relation to the Account for ninety days or more. The Client agrees and acknowledges that if Canvas deletes anAccount,the Client may lose access to any data previously associated with the Account and that Canvas shall have no liability whatsoever in relation to such Losses.
For the avoidance of doubt, the Fees shall continue to accrue, and shall remain payable, during any period in which Canvas exercises any of its rights under this clause 6.
All Canvas’s Intellectual Property Rights shall, at all times, remain owned by Canvas. Nothing in this Agreement, or in any licence granted under it, shall convey or transfer any ownership or proprietary interest in anyof Canvas’sIntellectual Property Rights to the Clientor any third party. The Clientis not granted any rights in relation to Canvas’sIntellectual Property Rights except for those rights expressly granted in this Agreement.
The Client shall not:
make copies of any of Canvas’s software in the Website;
translate, adapt, disassemble, decipher, decompile, or reverse-engineer the Website or allow others to do so;
modify or create derivative works of the Website;
permit the Website or any part of itto be combined or merged with or become incorporated in any other program; or
remove or alter any copyright or other proprietary notice on the Website.
The Client shall not reproduce or use or allow others to reproduce or use Canvas’s Intellectual Property Rights (or anything which is confusingly similar thereto) in any form without obtaining written consent from Canvas.
The Client shall notify Canvasof any:
actual, threatened or suspected infringement of any Intellectual Property Rights of Canvasof which itbecomes aware; and
claim by any third party of which itbecomes aware that the Website, Apps or services of Canvasinfringe any rights of any other person.
In this clause 8 “personal data”, “data subject” and “processing” have the meanings given to them in the Data Protection Legislation.
Each Party shall comply with all Data Protection Legislation that applies to it, including maintaining appropriate technical and organisational measures to prevent any unauthorised or unlawful processing of personal data processed in connection with this Agreement and to guard against accidental loss and disclosure, theft, destruction and damage of such data.
Each Party shall maintain the confidentiality of the other Party's Confidential Information and shall not, without the prior written consent of the other Party, use, disclose, copy or modify the other Party's Confidential Information (or permit others to do so) other than as necessary for the performance of its rights and obligations under this Agreement.
Each Party undertakes to:
disclose the other Party's Confidential Information only to those of its officers, employees, agents and contractors to whom (and to the extent to which) such disclosure is necessary for the purposes contemplated under this Agreement; and
procure that such persons are made aware of, and agree in writing to observe, the obligations in this clause9.
Each Party shall give notice to the other of any unauthorised misuse, disclosure, theft or loss of the other Party's Confidential Information immediately upon becoming aware of the same.
provisions of this clause shall not apply to information which:
is in, or comes into, the public domain through no fault of the Party who received such information or of its officers, employees, agents or contractors;
is lawfully received by the Party who received such informationfree of any obligation of confidence at the time of its disclosure;
is independently developed by the Party who received such information, without access to or use of such information; or
is required by law, by court- or governmental or regulatory order to be disclosed provided that the relevant Party, where possible, notifies the other Party before making any disclosure.
The Client will indemnify Canvas and its Associated Persons and hold them harmless against any Losses arising out of or in connection with any claim relating to:
any claim that any advertising, Content, or Intellectual Property Rights provided by the Client infringes the Intellectual Property Rights of a third party;
any breach by the Client of Data Protection Legislation; and
any negligence, wrongful act or omission, or breach of this Agreement or any law, regulation or licence by the Client and/or its Associated Persons.
Nothing in this clause 11 shall exclude or restrict the liability of either Party for death or personal injury arising from that Party’s negligence, or for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded or limited under English law.
Subject to clause 11.1, to the extent permitted by law Canvas excludes all liability, whether arising in contract, tort or otherwise and whether or not due to Canvas’s own negligence,arising as a result of:
any technical, factual, textual or typographical inaccuracies, errors or omissions on or relating to the Website;
the unavailability of the Website or any part of it;
any Content generated by the Client or by any other users of the Website;
any fraud or misuse of the Website by any third-party user;
any deletion, modification or alteration to Content made by Canvas or any other person.
In no circumstances shall Canvas be liable to the Client, whether in contract, tort (including negligence), misrepresentation (whether innocent or negligent), breach of statutory duty or otherwise arising out of or in connection with any :
loss of profits;
loss of sales, business, or revenue;
business interruption;
loss of anticipated savings;
loss of business opportunity, goodwill or reputation;
disruption caused by any customer or potential customer of a Venue; or
indirect or consequential loss or damage.
Subject to clauses 11.1 to 11.3 inclusive, Canvas’s maximum aggregate liability to the Client under this Agreement will be limited to the amount of theFees paid by, or on behalf of, the Client in the twelve months preceding the date on which liability first arose or, in respect of liability arising during the first twelve months of this Agreement, in the period since the Commencement Date and up to the date on which liability first arose.
The Client agrees that each of the limitations in this clause 10is reasonable having regard to the nature of the Agreement.
This Agreement shall commence on the Commencement Date and shall continue:
in the case of Members, for the Initial Term, subject to the remaining provisions of this clause 12. Immediately following expiry of the Initial Term, this Agreement shall automatically renew for successive periods of twelve months, unless a Party gives notice in writing not less than thirty days before the end of the Initial Term (or subsequent twelve-month term) confirming that the Agreement is to terminate at the end of the Initial Term or subsequent twelve-month term, as appropriate. If a Party does give notice, this Agreement will terminate subject to clause 12.6; and
in the case of Non-Members, until terminated for convenience on thirty days’ notice by either Party, subject to the remaining provisions of this clause 12.
The Client may by written notice to Canvas terminate this Agreement forthwith if Canvas:
materially breaches this Agreement, and, where such breach is capable of remedy, fails to remedy such within thirty days of service by the Client of written notice requiring remedy of such breach; or
becomes insolvent or subject to any bankruptcy, winding up or liquidation proceedings or to any proceedings for the making of an administration order or makes any voluntary arrangement or composition with its creditors.
Canvas may by written notice to the Client terminate this Agreement forthwith if:
the Client fails to pay to Canvas any monies due under this Agreement and such failure continues for more than thirty days from the due date; or
the Client materially breaches this Agreement, and, where such breach is capable of remedy, fails to remedy such within thirty days of service by Canvas of written notice requiring remedy of such breach; or
the Client becomes insolvent or subject to any bankruptcy, winding up or liquidation proceedings or to any proceedings for the making of an administration order or makes any voluntary arrangement or composition with its creditor; or
an encumbrancer takes possession of or a receiver is appointed over the property or assets of the Client or the Client is wound up except for the purposes of reconstruction.
Canvas may terminate this Agreement for convenience at any time by giving the Client not less than thirty days’ written notice of its intention to do so.
On termination of this Agreement, Canvas shall within a reasonable time delete the Client’s Profile but shall have the right (but not the obligation) to continue to put forward any Venue of the Client’s when carrying out its concierge service, unless the Client gives notice to Canvas confirming that it does not wish Canvas to do so. In the event that Canvas finds a hirer for a Venue in such circumstances, any such hiring will be subject to the terms of this Agreement, and the Client shall pay a commission to Canvas of 10% of the total hire fees (including set-up fees). Should the Client agree to a further contract with annual fees at this point, any such contract will commence only after commission has been paid to Canvas.
A Party will not be liable if delayed in or prevented from performing its obligations (other than an obligation to pay Fees) under this Agreement due to Force Majeure, provided that it:
promptly notifies the other of the Force Majeure event and, so far as reasonably possible, its expected duration; and
uses reasonable endeavours to minimise the effects of Force Majeure.
If, owing to Force Majeure, a Partyis prevented from performing any of its material obligations under this Agreement for a continuous period of more than 30 days, the other Party may terminate this Agreement immediately on giving written notice to the other Party.
If there is a dispute between the Parties in relation to any matter under this Agreement, the Parties shall first try to resolve any such dispute via discussion. If they fail to resolve a dispute within fifteen days of either Party giving to the other Party written notice setting out the existence of a dispute, and summarising its nature, the dispute may be settled by litigation under the provisions of clause 17.4.1.
This Agreement contains the whole agreement between the parties relating to its subject matter and supersedes any prior agreements, representations or understandings between them unless expressly incorporated by reference in this Agreement. Each Party acknowledges that it has not relied on, and shall have no remedy in respect of, any representation (whether innocent or negligent) made but not expressly embodied in this Agreement. Nothing in this clause limits or excludes any liability for fraud or fraudulent misrepresentation.
All notices or other communications under this Agreement (excluding a notice sent in commencement of, or during, legal proceedings) must be sent by e-mail, in which case a notice will be deemed received at 9.00 a.m. on the following Business Day.
to Canvas at support@canvas-events.co.uk; and
to the Client at the e-mail address that the Client designates at the outset as being the correct one for notices, or failing such designation at any e-mail address of the Client then in possession of Canvas.
A person who is not a Party to this Agreement shall not be entitled to enforce any of its terms under the Contracts (Rights of Third Parties) Act 1999 or otherwise.
No Party shall, without the prior written consent of the other Party, assign, transfer, hold on trust, create any Encumbrance over or otherwise delegate the benefit of this Agreement or any right under it.
Each provision of this Agreement is severable and distinct from the others. If any provision of this Agreement (wholly or partly) is or becomes illegal, invalid or unenforceable, that shall not affect the legality, validity or enforceability of any other provision or part-provision of this Agreement.
If any provision of this Agreement (wholly or partly) is or becomes illegal, invalid or unenforceable but would be legal, valid and enforceable if the provision or some part of the provision was deleted or modified, the provision or part of the provision in question shall apply with such deletions and modifications as may be necessary to make it legal, valid and enforceable.
The Parties agree, in the circumstances referred to in clause 17.3.1, and if clause 17.3.2 does not apply, that they shall attempt in good faith to substitute for any such illegal, invalid or unenforceable provision (within twenty Business Days of such provision being so determined by a court or relevant body or jointly by each Party’s legal advisers) a legal, valid and enforceable provision which achieves to the greatest extent possible the same effect as would have been achieved by the relevant illegal, invalid or unenforceable provision.
No failure, delay, indulgence, act or omission by either Party in exercising any claim, remedy, right, power or privilege under this Agreement shall operate as a waiver, and no single or partial exercise of any claim, right, remedy, power or privilege shall prevent any future exercise of it or the exercise of any other claim, right, remedy, power or privilege.
17.4.2 Any rights, powers or remedies conferred on a Party by this Agreement shall be in addition to, and without prejudice to, all other rights, powers and remedies available to it.
This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by, and construed in accordance with, the laws of England and Wales.
The Parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of, or in connection with, this Agreement, its subject matter or formation (including non-contractual disputes or claims).
This cookies policy (“Policy”) describes the cookies we use and the purposes for which we use such cookies when you use our website www.canvas-events.co.uk (“Website”).
By using the Website, you consent to the cookies described below being deposited on your device for the purposes set out in this Policy.
The Website is operated by Canvas Events Limited, incorporated in England and Wales under company number 07590925 and having its registered office address at 3rd Floor, 86-90 Paul Street, London, England, EC2A 4NE (whom we refer to as “we” and related terms such as “our” and “us” ).
A cookie is a small text file which is placed onto your computer (or other electronic device) when you access our Website. We use cookies on the Website to:
In certain circumstances we may collect personal information about you, as we explain in our Privacy Policy.
In most cases we will need your consent in order to use cookies on our Website. The exception is where the cookie is essential in order for us to provide you with a service you have requested.
If you visit our Website when your browser is set to accept cookies (or otherwise indicate your consent), we will interpret this as an indication that you consent to our use of cookies and other similar technologies as described in this Policy. If you change your mind in the future about letting us use cookies, you can modify the settings of your browser to reject cookies or disable cookies completely.
We work with third party suppliers who may also set cookies on the Website, for example Facebook, Twitter and Instagram. These third party suppliers are responsible for the cookies they set. If you want further information please go to the website for the relevant third party.
This web analytics service provided by Google Inc helps us to analyse how users use our Website. It counts the number of visitors and tells us about their behaviour overall, such as typical length of stay on our site or the average number of pages a user views.
This information generated by the cookie about your use of our Website will be transmitted to and stored by Google on its servers. Google will use this information for the purpose of evaluating your use of our Website, compiling reports on website activity and providing other services relating to website activity.
We use the information to improve our Website and generally enhance your experience.
For more information about Google Analytics, please visit:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
You can prevent Google Analytics from tracking your browsing by downloading and installing the Google Analytics Opt-Out browser add-on which is available from the following address:
https://tools.google.com/dlpage/gaoptout?hl=en
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of our Website. For further information about cookies and how to disable them you may wish to view the UK Information Commissioner’s guide:
We take your privacy very seriously. Please read this privacy statement (“Policy”) carefully as it contains important information about how your personal information will be used in relation to our website www.canvas-events.co.uk (“Website”) and related services (“Services”) .
By using our Website and/or Services you consent to the statements made in this Policy.
For the purposes of data protection legislation, the “controller” is Canvas Events Limited incorporated in England and Wales under company number 07590925 and having its registered office address at 3rd Floor, 86-90 Paul Street, London, England, EC2A 4NE (whom we refer to as “we” and related terms such as “our” and “us”). We are responsible for, and control the processing of, your personal data.
If you would like to contact us in relation to this Policy please do so via https://www.canvas-events.co.uk/contact/.
When you use our Website or Services, we may collect certain personal information from you including:
We may receive personal information about you from venues that you contact via our Website. We will process any such information in accordance with this Policy and applicable data protection laws.
Where we are processing your personal information in order to provide our Services, the legal basis for this is that you have given your consent. For example:
You may withdraw your consent for such processing activities at any time by contacting us via https://www.canvas-events.co.uk/contact/. We will then take steps to stop providing any ongoing Services to you. This will not affect the lawfulness of our processing activities before we receive your withdrawal notification, and if you change your mind you can still choose to re-provide your consent by using our Website and/or Services again in the future.
We may process your personal information in order to let you know about our products or services that we consider may be of interest to you. We carry out this processing on the legal basis that we have a legitimate interest in marketing our services and only to the extent that we are permitted to do so by applicable direct marketing laws. Please see the section titled “Marketing” below for further information about our marketing activities and regarding your right to opt out.
We may anonymise your personal information and aggregate it with other information for statistical or research purposes. We may provide such information to third parties after it has been anonymised so that it cannot be used to identify you.
We may process your personal information in order to comply with applicable laws.
We may provide your personal information to the following recipients for the purposes set out in this Policy:
In addition, our Website enables you to share venues on social media platforms, for example Facebook, Twitter and Instagram.
While we are based in the UK, we may transfer your personal information to a location (for example to a secure online server) outside the European Economic Area, where we consider it necessary or desirable for the purposes set out in this Policy. In such cases, to safeguard your privacy rights, transfers will be made to recipients to which a European Commission adequacy decision applies (this is a decision from the Commission confirming that adequate safeguards are in place for the protection of personal data), or they will be carried out under the standard contractual clauses for controller-to-processor transfers approved by the Commission on 5 February 2010 (Commission Decision C(2010)593), a copy of which is available to view on the Commission’s website (http://eur-lex.europa.eu/).
We carefully consider the personal data that we store, and we will not keep your information in a form which identifies you for longer than is necessary for the purposes set out in this Policy. You also have the rights referred to in clause 10 relating to your personal information that we process.
We may store your contact details, and carry out marketing profiling activities, for direct marketing purposes. Where you have given your consent, or where we are otherwise permitted to do so, we may contact you about our products or services that may be of interest to you. If you prefer not to receive any direct marketing communications from us, you can opt out at any time by sending an email to marketing@canvas-events.co.uk.
We draw your attention to your following rights under data protection law: (i) the right to request a copy of the information that we hold about you and supplementary details about that information; (ii) the right to have inaccurate personal data that we process about you rectified, (iii) the right (in certain circumstances) to have personal data that we process about you blocked, erased or destroyed; (iv) the right to object to the processing of your personal information in the ways described in clauses 5.1(Processing based on your consent), and 5.2 and 9(Marketing); and (v) on or after 25 May 2018, the right to request a copy your personal data that you have provided to us, in a machine-readable format, in order for you to transmit such data to another organisation. Further information about your information rights is available on the Information Commissioner’s website: https://ico.org.uk/.
We welcome your feedback and questions. If you would like to contact us in relation to this Policy please contact us via https://www.canvas-events.co.uk/contact.
If you have a concern about the way we handle your personal data you have a right to raise this concern with the UK information regulator, the Information Commissioner: https://ico.org.uk/.
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