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Institutional Venues in London

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You are currently viewing our impressive collection of institutional venues and university event spaces available for hire in the country’s capital. We are proud to offer a wide selection of prestigious institutional event spaces and historic venues, all of which are situated in enviable city locations, from the buzz and vibrancy of Central London to the trendier vibes or East London and the prestige and sophisticated reputation of West London.

Many of our institutional venues are generous in size, making them great choices for large scale events, though we do have some smaller meeting room-style spaces that lend themselves to smaller, more intimate gatherings. We also have a great mix of both historic and modern spaces, meaning there is something to cater to every taste.

Top Tips for Staying Organised When Event Planning

?Whenever you have to plan a large-scale event, it’s not easy to stay organised. While you might start out well, it’s easy for time to get away from you and for everything to start to unravel when you hit the first bump in the road. Not every event goes according to plan, so staying organised can help you to weather anything that’s thrown your way and stay on track to have a successful event. We’ve put together 8 tips for staying organised when planning any event.

Have an Objective

The first thing you need to understand when event planning is what exactly you need to achieve. What type of an event is it? What is it setting out to accomplish? Knowing your end goal in-depth will help you come up with a solid plan. This is the time to set your objective, because it will be too late to change it later on. Why you are planning this event will also come into this, knowing its purpose will help you to define what it is you need to do.

Start a To-Do List

This is something that will evolve over time. Many people have multiple checklists for every aspect of their event, but at the beginning, you’ll need to start with one. Write down the major tasks that you need to achieve and work out from there into the smaller details and those things that can only be done closer to the time. Having everything written down gives you a sense of organisation, even if at the beginning it looks like a bit of a jumble. The main thing is, it’s no longer just in your head.

Create a Timeline

Depending on the event, you might not actually have that much time to get everything prepared. This is why you’ll need to create a deadline for each of the major tasks, as well as a timeline for everything else. By following this, you’ll be able to keep your planning on track. For example, one of the first things you’ll need to do is look at venue. While there are many institutional venues for hire in London, they are very popular for events, so you’ll need to choose and hire one for your event as soon as you possibly can. With your venue sorted, it will then help you to plan the rest of your event.

Have a Back-Up

While writing everything down on paper is a good start, utilising some of the many online project management tools available means that you can easily edit, update and move tasks around within your overall plan. You will be able to break everything up into different sections and have access to it across multiple devices, so no worries if you’ve forgotten your planner! You’ll still get the satisfaction of being able to tick off each task as it’s completed, but you’ll also be able to store all of your notes beside each section so you can refer back easily to any information for may need. Having everything stored in one place will be invaluable as times get busier.

Break Things Down

Once you know all of the major tasks that you have to complete before your event, and a timeline to have them done by, it’s time to break these down into their separate parts. Make each large task into smaller goals, and then split these down further. You’ll soon see that everything becomes much more manageable. By setting a deadline to each of these, you’ll have a working plan for each day until your event. Of course, you’ll be adding to your daily list as you go along, and different things will crop up, but by using this as your basis you’ll be able to stay organised no matter what.


If you can, delegate some of your work out. Planning a large event all by yourself is a mammoth task, and as you’ll likely still have your other everyday work to manage, it can be difficult to stay on top of everything. By delegating out some of the work, you’re not only taking the pressure off of yourself, you’re allowing some of your colleagues to be able to step up and become involved in a large project. Showing that you can manage a team and bring the complete event together will be beneficial to you in the long term.

Tidy Up

Never underestimate the power of a tidy desk. As things start to get more and more hectic, you’ll soon find post-its and files covering every spare available inch. Having a tidy desk policy will help to declutter your space and your mind. The same goes for your email inbox. Don’t let it get out of hand but organise all of your mail into different folders where it is easily accessible. You’ll be amazed at how much more in control you’ll feel when everything is in order.


It’s easy to feel burnt out when planning an event. This is why having a switch-off routine can help you to decompress after a long day. Whether it’s tidying your desk so it’s ready for you the next morning, lighting some candles when you get home or listening to some music, we all need to relax in the way that suits us best. While you might be focused on planning, it’s easy to forget about what you need. Eating well and getting some fresh air everyday can help you to stay stress free and will make the whole planning experience a much more fulfilling one.

No matter what type of event you’re planning, staying organised helps everything to run smoothly. By having an up to date task list, a set of deadlines, and some solid delegation skills, you’ll be well on your way to making planning an event seem like a breeze. Time to get that checklist out and get organising!

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