Mail Rail at The Postal Museum is an award winning venue in Farringdon, Central London. Available for exclusive unique venue hire, our inspiring venues are suitable for all corporate, experiential and private events. For more than 100 years, Mail Rail was hidden from view. Now you have the chance to experience the secret space for yourself – the ambition, dedication and ingenuity that makes it truly unique space. Mail Rail is an immersive subterranean venue which has maintained many of its original fixtures including exposed brickwork, vaulted ceilings, archways and authentic railway features. This industrial event space also contains a mini exhibition gallery with numerous interactive displays for guests to experience during their event. Highly adaptable it can be hired for product launches, award ceremonies, corporate events and gala dinners. The unique 275 capacity venue also provides guests with an exclusive opportunity to enhance their event experience with an underground miniature train ride through the secret 100-year-old Mail Rail tunnels
Benk + Bo is home to three floors of beautiful and multi-functional events space in the heart of Spitalfields, east London. We're just around the corner from Aldgate and Liverpool Street Station. The space includes a fully-fitted professional kitchen, cafe and bar, yoga studio, two-story events space, a meeting room and space for corporate meetings, workshops and conferences. From workshops to supper clubs, press launches, to exhibitions and private parties, our carefully curated style and attention to detail as well as our flexibility and competitive pricing means we can offer clients a truly unique and memorable place. Ground Floor The ground floor comprises a stunning cafe/bar area, with a seated lounge filled with mid-century soft furnishings, plenty of greenery and natural light. This space is ideal for drinks receptions, talks and socials and also provides the perfect welcome area for events on the other floors. Lower Ground Floor The lower ground floor is the perfect private space to host meetings, workshops and conferences for your company. It is also a beautiful events space, perfect for press launches and private dining events, with a connecting fully-fitted professional kitchen. Like the rest of the building, the space boasts Philips Hue lights which are fully customisable to any colour palette - perfect for creating a branded space or particular mood. There is also a Sonos sound system. First Floor Our first floor comprises three rooms as well as a WC shower room. Our large, bright, airy and well- equipped yoga studio is perfect for hosting wellness events as well as seated talks, workshops and also exhibitions. We also have two meeting rooms which double us as green rooms, treatment spaces, cloakrooms and workshop spaces. To learn more about the spaces we hire please see our brochure. More details on the events we have hosted in the past available at https://www.benkandbo.com
Located at 62–64 Southampton Row HELLO LOVE is a contemporary retail experience and changeable story space that gives artists and brands a place to co-create and present. The venue is spread between a ground floor and basement and is ideal for Pop-Ups, Product Launches, Sample Sales and Press Days Large floor to ceiling windows present an immersive experience to the steady flow of traffic between Holborn, Russell Sq. and the British Museum.
Ideal for either sit down or stand up events - such as private parties, drinks receptions and networking events. The 1st floor room is a private space with it's own bar and separate entrance. It can do up to 45 for a meal and up to 90 standing. The whole pub can also be hired exclusively, with double the capacities. With different menus available and a great selection of draft and bottled beers, wine, cocktails and softs, we're confident we can tailor the event to your needs.
A sanctuary away from the hustle and bustle of the city, Petersham Nurseries Covent Garden offers a unique lifestyle destination in the heart of central London. Two restaurants, a delicatessen, florist and lifestyle shop are all united by Floral Court, offering a variety of opportunities to suit any occasion. The Petersham is an opulent setting for any event. Sweeping windows, Genoese chandeliers and a private terrace, perfect for a drinks reception or grand entrance. With moveable furniture and a creative team, the space is versatile and an impressive backdrop for all occasions. Take ove the full venue and enjoy drinks in the private dining space and garden, before pulling back the curtains to reveal the beautiful main dining room where long banqueting tables will be dressed for your feast. During dining, the private dining room can be transformed once more to provide the perfect space for dancing the night away. Ideal for a wedding reception to follow a choice of licensed ceremony spaces across the site or any style of celebration. Groups of 12-36 seated and 40 to stand can enjoy the beautiful private dining room, within the main restaurant. Made private by heavy curtains, your guests will be welcomed through their own terrace entrance. The room is drenched in light, with floor to ceiling windows and garden doors which open onto to Floral Court.
The Groucho Club, located in the heart of bohemian Soho, has several event spaces available for private hire by both members and non-members alike. It is in the ideal location for private parties, private dinner party, birthdays, weddings, drinks receptions, BBQs, conferences, and meetings. Unique and unusual, this venue is perfect for those looking for a quirky and beautiful venue in a central London location.
BMA House – modern events with heritage, placing sustainability at the heart of everything we do. A beautifully bright and spacious Grade II listed building designed in 1911, our magnificent venue boasts 22 unique and versatile spaces, all fitted with cutting edge AV technology. A strong balance between the old and new is at the heart of our offer. New technology, new thinking on nutrition and new ideas about what an event space can be merge with real heritage and a proven track record to create the story of BMA House today. From small meeting rooms to full conferencing spaces for up to 320, it is a favourite for Conferences, Meetings, Award Ceremonies, Summer, Parties and Weddings. We’re incredibly passionate about our food. Healthy meetings being our ethos with delegates’ wellbeing at the forefront of all menus, our talented chefs have created mindfully nutritious menus which focus on sustaining concentration and nourishing delegates with wholesome food. We are also fully stocked on ideas for any event or individual requiring vegan or vegetarian dishes. Located in the heart of Bloomsbury just a stone’s throw away from mainline stations Euston and Kings Cross, our superb location suits both national and international conferences.
An immersive 5,000-square-foot club-bar and street food diner concept, that offers a variety of environments including private rooms and a karaoke lounge. The venue has the capacity to accomodate up to 360 guests, so more than ideal to organize any type of private event.
An outstanding versatile event space which is carefully spaced in compliance with government social distancing guidelines. The venue as a whole consists of; The largest covered terrace in the heart of Hackney Central alongside a beautiful garden, 10m cocktail bar and fully fitted kitchen with a 150 seated capacity. A newly renovated lounge under the arch, equipped with a Funktion One Sound System, bespoke lighting and a 5m cocktail bar. Brand new Arch 14 with 5 meter plam tree, island bar, Funktion one sound system and photobooth. Our venue makes for an extraordinary and unique space, perfect for: Drink receptions, Wedding celebrations, Summer & Christmas parties, Corporate celebrations, Networking events, Brand activations & product launches, Talks & presentations, Theater & comedy, Live music, Creative, Film & photo shoots
The Grade I listed building is nearly 200 years old and a true icon of the capital. With twenty two different event spaces that include both contemporary and historic event venues, available for daytime and evening events, as well as options for outdoor and indoor entertaining, the venue offers an unparalleled amount of choice for corporate events, private parties and wedding receptions for between 2 and 1200 guests. With beautiful picture galleries, a dedicated conference suite and options for late night dancing until 2am, this is a breath taking venue for all occasions, located at the very heart of London just off Trafalgar Square.
Based in the seriously cool Coal Drops Yard, a 5 minute walk from King's Cross, hicce is a restaurant by day but can transform into a unique, modern event space. With use of the flagship Wolf & Badger store, we open up the Atrium for bigger parties and can get creative when entertaining your guests, offering cocktail masterclasses, wine or whisky tastings and lots more! We have a private dining room for more intimate parties or to be used as a breakout space and the main restaurant housed at the top of the building. With a beautiful sun trap terrace which faces west, you're almost guaranteed the best sunset spot in the city.
Due to its size, layout, and unique physical features, Hoxton Arches is well suited to a wide range of events such as product launches, fashion shows, photography shoots & filming, performances, indoor markets, receptions and parties. The space can be hired bare-bones, with props, decorations, and other required items brought in, or our event managers can be employed to outfit the space to your specifications. Also, as we are closely connected with the contemporary art world, there is an option to hang original artwork on the walls in order to provide a stunning visual backdrop to your event. Originally created as an exhibitions venue, Hoxton Arches is ideally suited to the display of both 2D and 3D artworks. The venue comprises of over 2,000 square feet of hanging space, with most walls measuring over 10 feet in height. The entire space is fully fitted with adjustable flood lighting, matte white walls and grey concrete floors throughout. Hoxton Arches is available to hire for short-term exhibitions and events, or for longer periods subject to availability. Pricing for hire is determined on an ad-hoc basis as each event is unique and tailored to a wide range of requirements. Please contact us for details.
The Hope and Anchor is perfectly situated between Brixton and Clapham and is the perfect unique venue in London for any event or party. With two floors including a private room and our enchanting garden, we offer individual heated outdoor huts, two outdoor bars and have ample space to accommodate all needs. We have space for private drinks parties, meetings, work gatherings or as event space for hire. With a focus on cocktails, burgers and finger food we can tailor bespoke packages and offer personalised service for any event all in our exiting, fun bar complete with DJs and late night drinks.
Located on Kensington High Street is a stunning listed Art Deco building. The ground floor is a social retail space, offering a range of high quality Japanese goods and a coffee stand; on the first floor, there is a Japanese restaurant and a Tatami Room; and on the lower ground floor, a Gallery, a Hall and a Library. We provide a unique and prestigious backdrop for a variety of events, with an interior that has been transformed into a stunning contemporary space offering an ideal canvas to engage with clients and activate brands in an iconic setting. With a busy programme of exhibitions created in Japan that focuses on art , technology and design, which can be hired exclusively to enhance any event. The spaces available for hire are suitable for a variety of events, ranging from drinks receptions for 170 guests, conferences for 140 or dinner for 100, to small boardroom meetings for 12 guests. Our diverse rooms are available for hire to organisations, bodies and companies whose activities support and promote Japanese culture, society and business. The Tatami Room has a maximum capacity of eight guests for meetings. As per Japanese custom, shoes are to be removed before taking a seat in this room. The Library has a maximum capacity of 12 guests for boardroom style meetings. The Hall has a maximum capacity of 180 guests for a standing drinks reception. The Hall and Library are fully equipped with Ultra HD screens/projector - perfect for screenings, presentations and branding opportunities. All catering is externally provided – please ask us about our list of preferred suppliers.
Consisting of 2,000 square feet open plan space with large, bright windows overlooking the quirky, industrial looking buildings and architecture in Clerkenwell, Farringdon. The studio offers the perfect location for inspiring workshops, corporate functions, conferences, meetings and many many more. We offer catering but feel free to provide your own. We are flexible with budgets.
Studio Spaces is rapidly becoming one of London’s finest Warehouse events venues. Comprised of three unique, contemporary film and photographic studios. This former factory retains its industrial charm. High specification finishes and stunning architectural features bring the character while 8000 sq ft of space brings the flexibility. Live shows, launches, on-trend conferences, parties and weddings – Studio Spaces has played host to them all, either in one studio or all three. With several client parking spaces, loading access on the ground floor and The Warehouse boasts a drive-in entrance. Capacities: Entire Venue: Reception: 1650 / Sit Down: 506 / Theatre: 725 / Area in m2: 790 Black Studio: Reception: 450 / Sit Down: 144 / Theatre: 180 / Area in m2: 250 White Studio: Reception: 200 / Sit Down: 80 / Theatre: 120 / Area in m2: 140 Warehouse Studio: Reception: 700 / Sit Down: 278 / Theatre: 455 / Area in m2: 370
So, you need to organise a tech conference, easy right? Well… not always. Like any big event, there’s a lot of work involved so you’ll need to have a firm plan in place. We’ve put together these 10 steps to help you get the ball rolling!
All too often, planning for a conference is started too late in the game. This means that there’s a rush to organise a keynote and venue, as well as a rush to advertise in time for people to actually show up. What then happens, is that you will be left with an event that doesn’t flow well. Instead of a seamless transition between events, there may be gaps that are too long, and the theme won’t be as cohesive as you’ve had to scramble to get speakers together. If your call for proposals goes out too late, you won’t be able to have the all-important discussions with those interested, and the speakers that are accepted will be left confused as to what they are actually doing on the day.
Pick the Right Team
The organising team for the conference should be made up of a group of people who are excited to get involved. This will take up more of their time than even they will have anticipated, so make sure that they are aware of the commitment. A good mix of new and old staff will merge the advice from past conferences with the enthusiasm new team members bring with them. Remember to diversify the group as well, and have the gender split as close to 50/50 as you can.
Know what your budget is before you start making any grand plans. Tech conferences can eat away a budget really quickly, so you’ll need to be aware of this. If you’ve had previous events, this will be a good basis to start from. Keep an accurate working budget, so you don’t find that you’ve overspent, and can keep tickets in the reasonable price range. Sponsors are crucial to any tech event, so it’s important to get them on board as soon as possible. Show clearly what your event can offer them.
Theme is everything at a modern tech conference. It draws people in and makes them buy the tickets. Create an agenda as soon as you are able so that attendees know what to expect. Keep it as narrow and on-theme as possible. While there will of course be many diverse stands, now is the time to bring these into focus. Make the theme your own, relevant to your company, and with a clear call to action.
The venue might be the single most important aspect of any tech conference. If it’s being held in a stuffy hall, no one is going to want to go, and it will give the impression that the event will be boring. You’ll be looking for modern conference venues in London, something that fits with your theme, with the speaker’s ideas, and will facilitate break-outs and networking. VR will also be important, so ensure that your venue has the right technological capabilities for what you need.
The keynote speaker will be one of the biggest draws to the event, so think outside of the box. Contact people who the audience might not have seen before and contact them early. Schedules fill up fast, and once you have your theme, getting the keynote needs to be next on the list. Always treat them with the utmost respect, and answer all of their questions. The more information that you can give them, the better. Once you’ve found someone you want, let them know as soon as possible and start advertising it – although get their approval of the wording you’re going to use.
This has already been mentioned, but have a plan for the day, and think about your attendees. They are going to be looking for something that they can participate in. No matter how good your speakers are, there should also be something more interactive. Breakouts, and panels with content relevant to the theme will allow the audience to engage further. You’ll need to provide ample time for networking, as a conference like this is an amazing opportunity for everyone.
Offer Food and Drink
A crucial part of any conference is what people eat and drink. If you’re not providing it yourself, people will drift away on their own, and either come back late, or not at all. Meal times are a great opportunity to network and having coffee or even beer on standby will help everyone relax. Make sure that you have a few options for dietary requirements. Having some nut-free, vegetarian, and gluten-free food is always a bonus
Update Your Website
Remember that it’s a tech conference you are organising, and so attendees will expect all of the information to be available online, an online booking system, promotional videos, the works. Advertise your sponsors as well so that they are getting what you promised. Keep all of your social media accounts up to date as well, and have a strong marketing plan and call to action for people to respond to.
After the event is just as crucial as the lead up to it. Continue to engage with attendees, ask them to complete a feedback survey, analyse the data from this and send it back to them. Keep the conversation going. Remember to thank all of the speakers, sponsors and the keynote – sending gifts is appropriate as well. If you have another conference the next year, invite them to attend. If not to speak again, at least a free ticket to participate. The most popular speakers could head a panel, but you need to keep in contact with them, and not just forget about them.
There are a lot of moving pieces when it comes to organising a tech conference, but with a good team behind you and adequate planning, it will all come together. Don’t get stressed and you might have more fun organising than you first thought!